Take Control of Your Keys, Stay Organised

Our simple and easy to use Keys Tracking app can enable your business to:

  • Assign QR Codes or RFID Tags to each one of your Keys
  • Print your own QR codes
  • Scan Keys in and out from the App
  • Capture signatures of who checks out each key digitally
  • Send & receive automatic SMS and email reminders when keys are not returned on time
  • Ensure your Key tags are GDPR compliant
  • Check keys in & out from any device, and any location

Assign QR Codes to Your Keys

  • Each key will be assigned a unique QR code, which will be printed and fixed on the key tag
  • The QR code allows your keys to be checked in and out, shows what each key opens, and links directly to the system
  • You can access all the information you might need directly from the one-window system, including who has the keys, their return date / time and whether reminders have been issued

Print Your Own Key Tags

  • You will be provided with your own portable, battery powered Bluetooth QR code printer
  • You can print (and reprint) your own key tags without any additional charges from us
  • The printer is compatible with multiple sizes of tag and 24 different colour tapes, to make your key organisation even easier

Smart Key Tags

  • For extra security and peace of mind, use our Bluetooth Smart Key Tags! 
  • With Smart Key Tags you can track your key’s location from your phone in real-time or make them ring and precisely locate them 
  • The inbuilt movement sensor can tell when they have been dropped and play an alarm sound 
  • You can also locate your phone directly from the key tag!  

Scan Your Keys In and Out

  • Registered users can scan their keys out and in directly from the App
  • You will always know where all your keys are and who is accountable for them by simply checking the App
  • Signatures are captured digitally through the App to allocate keys to a team member until they are re-scanned on return

No More Missed Appointments

  • Our Keys Tracking app will help you have the right key ready when needed
  • Stop delaying or turning away the repairman, cleaning staff or customers because the necessary key has been lost or misplaced
  • Impress staff and customers alike with your organisation and reliability

Boost Your Reputation and Customers’ Satisfaction

  • Lost keys and lock replacements do not only cost you time and money, but also your reputation
  • Choose our App and show your customers you are reliable and are taking all the necessary steps to ensure maximum safety and security
  • By managing your keys effectively, you can avoid embarrassing mistakes and build your reputation as a trustworthy, punctual and organised company

Check In and Out from Anywhere

  • Use our Keys Tracking app from wherever your business takes you
  • As our apps are Cloud-based, you can use them from anywhere, not just the office
  • Increase your flexibility, scan keys in and out with any device, from any location

Automatic Reminders

  • Our Keys Tracking app sends automatic SMS or email reminders if keys are not returned on time
  • You can decide who receives the reminders: the key taker, their manager, or the whole team
  • Ensure missing keys never go under the radar

GDPR Compliant Key Tags

  • Protect your customers’ data with GDPR-compliant key tags
  • Your properties are safe even if keys are lost and found by unregistered users. If they scan a lost key, the QR code never shows any personal information but just who the key needs to be returned to and how to contact you
  • Get notified of any unregistered users’ activity

Check In and Out from Any Device

  • Once registered on a computer, keys can be scanned in and out with any ordinary tablet or phone
  • In a single view, see where your keys are, who has them, and when they are due to be returned
  • Our Keys Tracking app is compatible with your existing devices including mobile, tablet and desktop, and is available on both iOS and Android
  • Save money on buying expensive new equipment
  • Streamline your processes without any added confusion with our easy-to-use App


  • If QR code key tags don’t work for your business, we are happy to implement other technologies, for example RFID, Bluetooth, GPS or NFC. Just get in touch with your requirements to see what solution we could provide for you!
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Data Safety, Privacy and Security

  • Industry-Standard Data Security; Encrypted and secure communication of data no matter where you access it from. Secure Cloud infrastructure protecting sensitive information and ensuring GDPR-compliance.
  • Peace-of-mind Data Safety and High Availability; ISO Certified Data Centers with 99.9% up-times with regular data backups and disaster recovery to make sure your operations keep running smoothly around the clock.

Who Can Benefit from Keys Tracking?

Our Pricing

Our pricing can be customised to your business’s specific needs. We offer subscriptions to individual apps and packages tailored for different sectors.
*One-off setup fees may apply.
**Smart Key tags costs not included.

How does Keys Tracking compare to our competitors?

Keys Tracking works well with these apps

Check out our Keys Tracking demonstration video to see how it works

Impressed with our Keys Tracking app?
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