Choosing The Right Asset Management & CMMS Solution For Your Business

Jun 22, 2023 | Facilities & Maintenance, MaintainPad

Asset Management and computerised maintenance management systems (CMMS) are essential tools for any business that owns and operates physical assets. CMMS solutions can help organisations manage their maintenance activities, reduce downtime, and extend the lifespan of their assets. However, choosing the right Asset Management & CMMS solution can be challenging.

In this blog, we’ll discuss the key factors to consider when evaluating CMMS solutions and how to choose the right one for your business.

Must-Have CMMS Feature

A CMMS (Computerised Maintenance Management System) software is a comprehensive tool designed to help organisations manage their maintenance operations more efficiently. It includes a range of features, such as

  • Work order management
  • Asset Management
  • Preventive Maintenance Scheduling
  • Reporting and Analytics
  • Mobile Access
  • Inventory Management
  • Integration

These features can help users streamline maintenance tasks, improve asset performance, and reduce downtime. Organisations can ensure they get the most value from their investment by choosing a CMMS solution with the right features that meet their needs.

Importance of a Dashboard

A CMMS (Computerised Maintenance Management System) dashboard is essential for managing maintenance operations effectively. It provides real-time visibility into key performance indicators (KPIs) and metrics, allowing managers to monitor asset performance, track work orders, and identify issues that require attention. The dashboard can help teams collaborate effectively, improve communication, and make data-driven decisions to optimise maintenance operations. By tracking KPIs such as,

  • Equipment uptime
  • MTBF (Mean Time Between Failures)
  • MTTR (Mean Time to Repair)

The dashboard can help organisations improve asset reliability and performance, increase efficiency, and identify areas for improvement. Overall, a helpful dashboard in CMMS can provide organisations with a comprehensive view of their maintenance operations, helping them optimise performance, extend asset lifespan, and reduce downtime.

Necessity of Effective Reporting

The reporting feature in CMMS (Computerised Maintenance Management System) solutions provides organisations with valuable insights into maintenance activities and asset performance. With custom reports and dashboards, organisations can

  • Monitor maintenance tasks
  • Track their completion
  • Identify trends and patterns in maintenance data

The reporting feature also improves

  • Accountability
  • Transparency
  • Allowing organisations to demonstrate compliance with industry standards
  • Regulatory requirements

Additionally, the reporting feature can help organisations reduce

  • Maintenance costs
  • Asset reliability
  • Optimising maintenance strategies
  • Reducing the risk of equipment failures

Overall, the reporting feature is a powerful tool in CMMS solutions that offers numerous benefits, including

  • Improved visibility
  • Better decision-making
  • Cost savings

CMMS With an App Makes Life Easy

Asset Management is a critical component of maintenance operations, and an effective CMMS (Computerised Maintenance Management System) can help organisations manage their assets more efficiently. A CMMS with asset management functionality allows organisations to track

  • Asset performance
  • Monitor maintenance schedules
  • Ensure compliance with regulatory requirements

Asset Management applications in CMMS have multiple benefits, such as

  • Centralised Asset Data
  • Improved Maintenance Planning
  • Enhanced Regulatory Compliance
  • Improved Cost Control
  • Increased Asset Lifespan

In today’s mobile-first world, a mobile application is becoming increasingly crucial for CMMS (Computerised Maintenance Management System) solutions. A mobile app allows maintenance teams to access critical information and perform tasks on the go, improving communication, efficiency, and productivity. Here are some of the benefits of having a mobile application in CMMS, like

  • Increased Mobility
  • Real-Time Data Access
  • Streamlined Workflows
  • Improved Communication
  • Increased Productivity

The ability for CMMS to work in No Connection Zone

Offline working is a critical feature for CMMS (Computerised Maintenance Management System) solutions, as it allows maintenance teams to access critical data and perform tasks even when they don’t have internet connectivity. In industries where internet connectivity may be limited or unreliable, an offline mode can help teams stay productive and ensure that maintenance tasks are completed on time.

With offline access, maintenance teams can view

  • Work orders
  • Update asset information
  • Log maintenance data
  • Perform other critical tasks without interruption

This can help organisations improve

  • Asset reliability
  • Reduce downtime
  • Increase productivity

Overall, an offline mode is necessary for CMMS solutions to ensure that maintenance teams can perform their jobs effectively, regardless of internet connectivity.

Don’t miss out on Real-Time Notifications

Real-time notifications are an essential feature in CMMS (Computerised Maintenance Management System) solutions that allow maintenance teams to stay informed about critical maintenance events and respond quickly to issues. Real-time notifications can be delivered through email, text messages, or mobile push notifications, and they can alert teams about

  • Work orders
  • Equipment downtime
  • Maintenance schedules

By receiving real-time notifications, maintenance teams can quickly prioritise and respond to

  • Maintenance requests
  • Reducing downtime
  • Improving asset reliability

Additionally, real-time notifications can help improve communication and collaboration among maintenance teams, ensuring everyone is aware of critical maintenance events and tasks. Overall, real-time notifications are a vital feature in CMMS solutions that can help organisations improve maintenance efficiency and reduce costs.

Be Consistent with the Checklist

Checklists are a crucial feature in asset management CMMS (Computerised Maintenance Management System) solutions that can help maintenance teams ensure that they perform critical maintenance tasks consistently and accurately. With checklists, maintenance teams can create a step-by-step guide of maintenance tasks for each asset or equipment, including routine maintenance, inspections, and repairs.

By following a checklist, maintenance teams can ensure they don’t miss any critical maintenance tasks, reducing the risk of equipment failure and downtime. Additionally, checklists can help standardise maintenance procedures, ensuring all tasks are completed consistently and according to best practices. Checklists can also provide an audit trail of maintenance activities, allowing organisations to track maintenance history, identify trends, and improve maintenance efficiency over time.

Overall, checklists are a necessary feature in Asset Management CMMS solutions that can help organisations improve

  • Asset reliability
  • Reduce downtime
  • Increase maintenance efficiency

CMMS must help you to be Compliant

The compliance feature in CMMS (Computerised Maintenance Management System) solutions is essential for organisations that must comply with industry standards and regulatory requirements. This feature provides a centralised platform for managing compliance tasks, such as inspections, certifications, and safety cheques, and tracking their completion.

With the compliance feature, organisations can ensure that their maintenance activities are performed according to the necessary standards and regulations, reduce non-compliance risk, and avoid costly penalties. CMMS solutions with the compliance feature can also generate compliance reports, providing organisations with a comprehensive record of their maintenance activities and the documentation they need to demonstrate compliance to regulatory agencies.

Overall, the compliance feature is a critical tool in CMMS solutions that helps organisations improve compliance efficiency and maintain regulatory compliance.


In conclusion, choosing the right Asset Management & CMMS solution for your business is critical to optimising maintenance activities, reducing costs, and improving asset reliability. When evaluating CMMS solutions, organisations should consider factors like

  • Scalability
  • Ease of use
  • Integration
  • Mobile application
  • Offline working
  • Real-time notifications
  • Reporting
  • Compliance Features

Ultimately, the right CMMS solution should be customisable to the organisation’s needs and provide a centralised platform for managing maintenance activities.


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