Never Lose Site Keys Again
Track, Control, Protect

Digital key tracking that keeps your site secure, organised and running smoothly

🔹 Fast QR/RFID check-in/out across your site
🔹 Digital audit trail for subcontractors
🔹 Alerts when keys aren't returned on time
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Construction workers on building site holding keys with QR code tags for Keyzi key management system

Everything Construction Contractors Need for Complete Key Control

Mobile-first key management designed specifically for construction sites, contractors, and building projects across the UK

QR code equipment key tracking system for construction sites

Instant Check-In/Check-Out With QR Codes

Check out keys in seconds, no more paper sign-out sheets

  • Workers or site managers scan a key with their phone, fast and paperless tracking across your entire construction site
  • Eliminates manual logbooks and reduces missing keys that block access to secure storage, tool rooms or plant equipment
  • Scan with any smartphone camera - no special hardware needed. Works on iOS and Android devices your crew already has
  • QR codes print on demand using our portable Bluetooth printer - weatherproof tags available in 24 colors for easy organization
  • Tags designed for harsh construction environments - waterproof, dust-proof, withstand mud, rain and rough handling

Setup takes just 5 minutes per key. Tags are construction-grade durable and designed for daily use on busy jobsites.

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Portable QR code printer for on-site construction key tag printing

Portable Printing & Smart Key Tags

Label, track and organise every site key instantly

  • Print QR tags at the site and label keys/locks for every area - tool stores, plant rooms, vehicle keys, gates and storage areas
  • Portable, battery-powered, Bluetooth QR code printer - print tags right on your construction site, no computer or power outlet required
  • Makes the system easy to adopt - every room, tool store or vehicle key is labelled and trackable from day one
  • 24 different colour tapes help you instantly organize keys by equipment type, site location, or contractor
  • Weatherproof, construction-grade tags designed for harsh environments - won't fade in sunlight, won't peel from moisture or dust

Printer included in Professional plan. Each roll of tags prints 200+ labels. Setup across your entire site in under an hour.

See Smart Tag Tracking
Construction worker using Keyzi mobile app to check keys in and out on jobsite

Real-Time Tracking & Audit Trails

See who has what key, when, no guesswork, full audit logs

  • Track which worker has which key and when it's due back, with digital signatures for complete accountability
  • Security and accountability on multi-contractor sites - perfect when subcontractors, electricians, plumbers and other trades need access
  • Available for iOS and Android - workers can check keys in/out from the jobsite, equipment yard, or company vehicles
  • App works offline with automatic sync when reconnected - perfect for remote construction sites, basements, or areas with poor cell signal
  • Check keys in/out in under 5 seconds - 10x faster than manual logbooks. Eliminate handwriting errors and missing entries.

The app requires no training - construction workers can start using it immediately. All data syncs securely to the cloud with end-to-end encryption.

Track Keys in Real Time
Automated SMS and email reminders for overdue keys

Automatic Alerts & Overdue Reminders

Get alerted when keys aren't returned, reduce downtime and miscommunication

  • Keyzi sends SMS/email reminders about overdue keys automatically - no more chasing workers between shifts
  • Workers forget to return keys between shifts, automated reminders cut down delays and keep your site running smoothly
  • Escalation system alerts site managers if keys remain overdue after multiple reminders - ensure nothing slips through
  • Lost key return system: when keys are found by the public, they can scan the QR code to see return instructions without revealing site location or equipment details
  • Fully GDPR compliant - site addresses and equipment information are masked, only showing your company name and contact number

Set custom reminder intervals (30 mins, 1 hour, 4 hours, etc.) and escalation chains. All communications are logged for audit trails and safety reporting.

See Overdue Key Alerts
Track key locations in real-time using smart Bluetooth tags

Real-Time Location Tracking

Find misplaced keys fast, reduce stoppages and keep teams moving

  • Smart tags help locate misplaced keys onsite - perfect for large sites with multiple gates, buildings and storage areas
  • Trigger audible alarms to find keys within 50 meters - stops managers wasting time searching across busy construction sites
  • Track key locations in real-time on a map - see where equipment keys, vehicle keys and site access keys are right now
  • Receive instant alerts if keys are moved outside designated areas or left in unexpected locations
  • Centralized dashboard shows all tag locations across your entire site with battery status monitoring

Battery life: 12+ months per tag. Replace batteries easily without specialist tools. Compatible with iOS and Android devices. Optional upgrade for high-value equipment.

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See Keyzi in Action: Smart Key Management for Construction Sites

Everything Construction Contractors Need for Complete Site Security

GDPR-Compliant Lost Key Return

When keys are lost and found, finders can scan the QR code to see return instructions without viewing site location or equipment details. Fully GDPR compliant with masked data protection - protect your construction site security.

Complete Audit Trail for Safety Compliance

Every key movement is logged with date, time, worker name, digital signature, and optional equipment photos. Generate detailed reports for Health & Safety audits, insurance claims, CDM Regulations compliance, or CSCS card verification.

Multi-Site Construction Management

Manage keys across unlimited construction sites from one central dashboard. Perfect for contractors with 2-200+ active projects. Set different access permissions per site, track equipment transfers between jobsites, and maintain complete visibility across your entire operation.

Construction Software Integration

Seamless integration with Procore, Autodesk Construction Cloud, MaintainPad CMMS and other construction management systems via API. Link keys to work orders, sync project data automatically, and streamline your workflow with connected systems.

24/7 Mobile Access for Site Teams

Access the system anytime, anywhere from any device - on the jobsite, in your van, or at the equipment yard. Check key status while at the site, manage keys during night shifts, and control access outside normal office hours.

UK-Based Support & Construction Expertise

Dedicated UK-based support team available via phone, email, and live chat. Expert guidance on GDPR compliance, CDM Regulations, setup assistance for construction sites, and ongoing training. Fast response times with understanding of UK construction industry requirements.

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Starting From £40/month

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Frequently asked questions

The simplest fix is to stop “grab and go” and switch to scan check out and scan check in for every key. Keyzi tags each key set with a QR code, then staff scan to take the key and scan again to return it, so there is always a trail.

Do this:

  • Tag every key set on site with a QR label
  • Make scanning mandatory for everyone, including supervisors
  • Set an expected return time on every checkout
Use the “keys list” and the app “Out” filter. Keyzi shows which keys are in or out, who has them, and the last in and out timestamps.

Fast method:

  • Search by key name or location in the app
  • Open the key record to see who it is checked out to
Check the key log for that key. Keyzi stores a log showing date out, date in, and who checked it out, plus signatures if you capture them.

Best practice:

  • Always scan returns, even if the key is just dropped on a desk
  • Use signatures for high risk keys so nobody can deny it
Arguments stop when keys are issued to a named person with a timestamp, and ideally a signature. Keyzi checkouts record who took the key and when, and it can capture signatures on handover.

Site rule that works:

  • No scan means no key
  • No checkout to “the team”, always a person
Make the checkout faster than the shortcut. QR scan checkout takes seconds, and you can set an expected return time, so overdue keys get chased automatically.

Do this:

  • Set short return times for keys that get borrowed briefly, for example stores and gates
  • Use automatic reminders when overdue
A mobile scan process is the best replacement because it is faster and the record is automatic. Keyzi is designed for quick check in and out from iOS and Android.

To make adoption stick:

  • Put QR tags on every key ring
  • Use the app QR scanner, not manual typing
  • Review the “Out and In log” instead of chasing paperwork
Treat tool store keys as restricted keys. Check them out to named people, set a short due time, and escalate if overdue. Keyzi supports expected return times, reminders, and an audit log.

Suggested setup:

  • Tool store keys must be returned before break or end of shift
  • Signature required for tool store keys
  • Manager gets alerted if key stays out
Add each restricted key as its own key entry and tag it. Keyzi ties keys to a location, shows status, and keeps a log of every movement.

Practical naming:

  • “Roof Access Key, Site A”
  • “Riser Key, Block 2”
Then use notes to record the job reason.
Track gate keys like any other high risk key, with strict return times and clear accountability. In Keyzi you can check out keys to staff or contractors, set expected return, and chase if overdue.

Good approach:

  • One gate key set per gate, clearly labelled
  • End of shift return time by default
  • Escalation reminders for any gate key overdue
Treat it like an incident and use your logs to narrow the search fast. With Keyzi you can check who last had the key, when it went out, and what time it was due back.

Immediate steps:

  • Freeze further sharing of that key
  • Check the key log to identify last holder
  • Search likely areas, then decide lock changes if required
Yes. Keyzi keeps an audit log showing who checked the key out and in, and can capture signatures. This gives you a clean trail for investigations.

To make it reliable:

  • Require scanning for every handover
  • Use signatures for restricted keys and store keys
Check the key out to a named contractor, set a return time, and record notes like job reference. Keyzi supports checkouts to staff and contractors and stores the log.

Do this:

  • Contractor name plus phone number
  • Expected return time same day by default
  • Signature capture for contractors
Make “same day return” the default and chase automatically when overdue. Keyzi captures expected return time and supports reminders triggered by checkout and overdue.

Best practice:

  • Set due time to end of shift or end of job
  • Escalate to site manager if overdue
  • Keep a “contractor keys out” daily report
Yes. Keyzi records an expected return date and time at checkout, and notifications can trigger based on checkout and other events.

How to use it:

  • Always set expected return time, even for short loans
  • Turn on reminders and escalation rules
Yes. Keyzi notifications can be sent as email, and SMS can be part of the rollout, and you can decide who receives the reminders.

A simple escalation ladder:

  • Reminder 1 to borrower
  • Reminder 2 to supervisor
  • Reminder 3 to site manager
Yes. The app can capture signatures during check in and check out. This is ideal for high risk keys, stores keys, and restricted access.

Tip:

  • Use signatures for subcontractors and restricted keys, keep normal keys fast.
Keyzi is built around a mobile app plus a backend system. For remote or poor signal areas, teams usually scan keys at the site office or gate where signal is stable, then work as normal. When connectivity is available, logs sync back to the system.

Practical setup:

  • Keep check out and check in points near signal
  • Use expected return times so missing keys are still flagged
Start with QR if you want the fastest and cheapest rollout because any phone camera can scan it. Use RFID if you want quicker tap style checkout. Keyzi supports QR codes and also works with RFID tagging workflows.

Most sites start with QR, then add RFID later if needed.

Track plant and vehicle keys like high value assets. Tag each key set, check it out to a named person, set a return time, and chase overdue keys automatically.

Good naming:

  • “Forklift 3 Key”
  • “Telehandler A Key”
Add notes like shift, job, and location.
Yes. Keyzi supports organising keys against locations and lets you add as many locations as you need. You can then report across them and see what is out per site.

Practical setup:

  • One location per project site
  • Standard key naming rules across sites
  • Weekly audit report per project using reporting

Got more questions?

Visit our FAQ page

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