Stop Running Out of Supplies Across Sites

Hospital inventory management software is a digital system that tracks medical supplies, consumables, and equipment using barcode scanning and mobile technology. Healthcare facilities need it to: prevent stockouts of critical medical supplies (saving £150-£300 per incident), maintain CQC compliance (avoiding fines up to £17.5M), ensure accountability for stock movements, save 15+ hours weekly on inventory administration, reduce expired stock waste by up to 65%, and improve patient safety by ensuring supplies are always available when needed. Traditional manual logbooks fail to provide real-time visibility, while Invntry gives you complete control over your entire medical inventory from any device.

Invntry works in 4 simple steps: (1) Label your medical supplies with barcodes or QR codes - takes minutes to set up. (2) Staff scan items using the mobile app when checking stock in/out - captures who, when, and location. (3) Track all inventory in real-time on the dashboard showing stock levels, expiration dates, and low-stock alerts. (4) Automated SMS/email alerts ensure supplies are reordered before you run out. System integrates with NHS Supply Chain and EPR systems for seamless ordering and complete visibility across all wards and departments.

Yes, Invntry is fully CQC compliant. The system provides complete audit trails for all inventory movements with timestamps, user IDs, and digital signatures. All data is encrypted and stored securely on UK-based servers. Detailed compliance reports support CQC inspections and meet MHRA requirements for controlled substances tracking. The system maintains full traceability for batch numbers, lot numbers, and expiration dates as required by healthcare regulations. Export compliance reports in seconds for CQC inspections - no more scrambling through paper logs.

Invntry pricing starts at £37/month for up to 500 supply items, making it accessible for small clinics and GP surgeries. The Professional plan is £97/month for unlimited supplies across 5 locations, which is most popular with NHS hospitals and care homes. Enterprise plans with advanced features and NHS Supply Chain integration are available for larger hospital trusts and multi-site organizations. All plans include: unlimited users, mobile apps (iOS & Android), real-time tracking dashboard, automated low-stock alerts, expiration management, CQC-compliant reporting, and UK-based support. No setup fees. 14-day free trial with no credit card required.

No special hardware is required to start using Invntry. Staff can scan barcodes using any smartphone camera (works with iPhones and Android phones). We provide barcode labels that you can print on-demand using standard label printers. For higher volume operations, dedicated barcode scanners are available (£89 per scanner). The system works on existing smartphones, tablets, and computers - no additional infrastructure needed. Internet connection required, but the mobile app works offline and syncs automatically when reconnected - perfect for basement storage areas or older hospital buildings with patchy WiFi.

Yes, Invntry supports multi-site management for healthcare organizations with 2-50+ locations. View and control all sites from one central dashboard. Set different access permissions per site (e.g., trust managers see all locations, ward staff see only their department). Track inter-site stock transfers when supplies are moved between hospitals or care homes. Generate consolidated reports across all locations or view site-specific metrics. Professional and Enterprise plans include unlimited sites - perfect for NHS trusts, private hospital groups, or care home chains expanding into new regions.

Initial setup takes approximately 1-2 days. Here's the process: (1) Create your account and add users (30 minutes). (2) Import your supply catalog via CSV or manually add items (2-4 hours for comprehensive inventory). (3) Print barcode labels and attach to supply locations and items (4-8 hours depending on inventory size). (4) Download mobile apps and train staff (1-2 hours). Most healthcare facilities are fully operational within 1-2 days. We provide step-by-step video tutorials, and our UK-based support team can guide you through setup via screen-share if needed. No IT support or technical expertise required - designed for clinical and administrative staff to set up themselves.

Invntry prevents stockouts with multiple safeguards: (1) Low-stock alerts are sent automatically when supplies reach your defined minimum threshold - giving you 3-5 days to reorder before you run out. (2) Predictive analytics forecast usage patterns based on historical data to recommend optimal reorder points. (3) Automated purchase orders can be generated and sent directly to suppliers when stock is low. (4) Multi-level alerts escalate if stock continues to drop (e.g., 'Low Stock' warning at 30% remaining, 'Critical Stock' alert at 10%). (5) Real-time dashboard shows at-risk items across all wards and departments. This system has helped healthcare facilities achieve 99.2% stockout prevention rates, stopping care delays caused by supply shortages.

Manual logbooks and spreadsheets have critical limitations: (1) No real-time visibility - you can't see stock levels right now without physically checking storage rooms. (2) Human error - staff forget to log entries or make data entry mistakes. (3) No accountability - no digital signatures or proof of who took supplies. (4) Time-consuming - 15+ hours weekly to maintain logs vs. seconds to scan a barcode. (5) No expiration tracking - expired stock gets missed until it's too late. (6) No automated alerts - you only know about stockouts after they happen. (7) Not CQC compliant - paper logs can't provide the traceability required for inspections. Invntry eliminates all these issues while reducing expired stock waste by 47%, saving 15+ hours weekly per site, preventing 99% of stockouts, and ensuring full CQC compliance with complete audit trails.