Stop Running Out of Supplies Across Sites

Track what's used, what's left, and what needs ordering, from a phone.

Invntry is inventory management software built for commercial cleaning companies and facilities management teams who juggle stock across multiple client sites, depots, and vans. See what's in each site store cupboard without calling anyone. Teams scan items in/out, request stock from their phone, and you get low-stock alerts before things hit zero.

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Cleaning supervisor using tablet with inventory management workflow showing low stock alerts, request approvals, and fresh supplies delivery notifications

Built for Cleaning & Facilities Management Teams

Essential features that help commercial cleaning companies, in-house facilities teams, and janitorial contractors prevent stockouts, reduce waste, and control costs across multiple sites, all from one mobile-first platform. Perfect for site supervisors and mobile teams.

Low stock alert notifications for medical supplies in hospital inventory system

Get a Ping Before You Run Out, Buy in Time, Not in Panic

Set minimum stock levels for every janitorial supply, chemicals, PPE, paper goods, dispensers, consumables
Instant SMS and email alerts sent to site supervisors, operations managers, or whoever needs to know
Buy in time, not in panic, giving you time to reorder from your preferred suppliers before you hit zero
Customizable alert thresholds based on usage patterns and supplier lead times
No more emergency orders, last-minute courier fees, or scrambling for supplies during a job

Why this matters: Running out of cleaning supplies means disrupted service, emergency buying at higher prices, and unhappy clients. Low-stock alerts give you time to order before you hit zero.

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Mobile barcode scanning app for medical supplies in hospitals

Scan It In, Scan It Out, No Spreadsheets

Site supervisors and cleaning teams scan barcodes with their phone camera to check supplies in/out, no desktop required
Update stock in seconds: Open app → Scan item → Done
No spreadsheets, no paper forms, no calling the office, just point, scan, and go
Works offline and syncs when connected, perfect for basement storage rooms or client sites with poor signal
Update stock while doing site visits, in depot receiving areas, or loading vans for jobs

Why this matters: Site teams don't have time for admin. Fast scanning means accurate stock counts without the paperwork. Perfect for site supervisors and mobile teams.

See Stock Requests

Real-time hospital inventory dashboard showing multi-location stock levels

See What's in Each Site Store Cupboard (and What's Missing), Without Calling Anyone

Real-time dashboard shows exactly what's in each site cupboard, depot, or van, and what's running low
No more calling site supervisors to check, access inventory from any device
No more spreadsheets or phone calls, everyone sees the same up-to-date numbers
Multi-location support, manage 5 client sites or 50 buildings from one dashboard
Redistribute cleaning supplies between sites instantly based on actual needs

Why this matters: Cleaning happens across multiple sites 24/7. Real-time visibility means you know what's in each site store cupboard without calling anyone, and can redistribute stock immediately.

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Expiration date tracking and FEFO management for medical supplies

See What Each Site Actually Uses, Spot Waste, Over-Ordering, and Slow Suppliers

Invntry auto-generates reports showing consumption patterns by site, team, or client contract
See which cleaning supplies each site actually uses (and which slow-moving items you're overstocking)
Supplier performance tracking, late deliveries, wrong quantities, quality problems
Export reports to Excel for client billing, budget tracking, or finance teams
Predictive analytics based on historic usage to order the right amount at the right time

Why this matters: Cleaning companies waste money ordering the wrong quantities or overstocking slow-moving items. Reports show you what each site actually uses so you can cut waste and over-ordering.

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Digital proof of delivery with photos and e-signatures for medical supply deliveries

No More "It Never Arrived", Photos + Signatures, Saved Against the Delivery

When cleaning supplies arrive, teams use the mobile app to capture delivery photos and digital signatures from drivers
Essential for bulk chemical deliveries, equipment, and high-value cleaning supplies
Complete proof of delivery documentation, know exactly who received what, when, and from which supplier
Automatically match deliveries against purchase orders to catch missing items or wrong quantities immediately
Reduce disputes with suppliers and prevent missing boxes, errors, or "short deliveries"

Why this matters: Cleaning suppliers sometimes deliver incorrect quantities or missing boxes. Photo proof protects you from disputes and chargebacks, no more "it never arrived".

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Stock Control on Mobile, Perfect for Site Supervisors and Mobile Teams

Site teams request stock from their phone when they're running low. Teams record incoming deliveries and match them with purchase orders using a mobile device. Operations managers see real-time stock and inventory levels across all sites from one dashboard.

Scan it in. Scan it out. No spreadsheets.

Invntry mobile app showing stock check-ins, check-outs, returns and re-order alerts on iPhone

See Invntry in Action: Smart Inventory Management for Cleaning & Janitorial Services

Everything You Need to Manage School Inventory Efficiently

Predictive Stock & Inventory

Based on historic usage of stock and inventory within the business, you can manage future inventory and stock needs within the business. Preventing out of stock situations and letting your business continue to function seamlessly.

Stock & Supplies Insights

With our inventory and stock control app, you can quickly access information on the stock levels at hand and essential details. Moreover, stock lead times with suppliers and use-by/expiry dates help you not only order in time but also use them efficiently.

Suppliers Deliveries Tracking

Cross-check deliveries against what was ordered in real time. Empower your staff to verify quantities instantly and ensure accuracy. Capture delivery photos, driver and recipient signatures as proof directly within the app.

Integration ready

Our Inventory & Stock Control app integrates seamlessly with your enterprise resource planning and customer relationship management systems, including industry leaders such as SAP, Microsoft Dynamics, IBM Maximo, Oracle, and Salesforce.

Custom Notifications

Stay informed and in control with our Custom Notifications feature. Set personalised alerts tailored to your business needs, ensuring timely action on stock requests and low-stock items.

Digital Stock and Inventory Management

Eliminate paperwork, streamline communication, and manage essential stock and inventory needs in real-time. For advanced features, you can use it with our other applications such as Checkki and Delivity to further improve efficiencies.

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Starting From £37/month

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Frequently asked questions

Cleaning companies usually struggle because stock is spread across many buildings, cupboards, cleaning teams, and vans. The easiest way to control this is with one inventory system where every site can see what stock is available, what has been issued, and what needs replacing. Supervisors and office teams then work from the same live stock picture instead of relying on messages or paper lists.

The best method is to manage stock by location. Instead of keeping one total figure, each building, floor, or storage point should have its own stock level. That means managers can quickly see whether gloves, chemicals, paper products, soap, and bin liners are running low in one building before service is affected.

The simplest answer is minimum stock alerts. Once stock drops below a set level, the system sends a notification so supervisors know more needs ordering before teams arrive and discover there is not enough product to complete work.

A mobile stock request makes this much easier. Cleaners or site supervisors select the items they need, submit the request, and the office or stores team receives an alert immediately. This removes phone calls, avoids missed messages, and keeps every request recorded properly.

When stock is recorded by location, managers can compare usage between contracts and buildings. If one site is using far more chemicals, gloves, paper towels, or washroom supplies than similar locations, it becomes obvious quickly and can be investigated.

Yes. This is important because cleaning chemicals, disposable supplies, and reusable equipment all behave differently. Chemicals often need tighter control, consumables move quickly, and equipment may need issuing and returning.

When stock arrives, staff can scan the items, record quantity received, add supplier invoice details, note who delivered it, and capture a signature. That creates a proper delivery record immediately and reduces disputes later if stock is missing.

Over-ordering usually happens when no one knows what is already sitting in storage. A live stock view across all locations helps teams check what is already available before buying again.

A stock check-out process records:

item
quantity
cleaner name
reason
signature

This creates accountability and helps managers understand stock movement clearly.

Yes. A simple transfer process lets stock move between buildings while updating both locations. This helps when one site suddenly needs extra supplies and another has spare stock.

The most useful reports usually include:

stock by site
low stock items
item movement history
usage by contract
supplier deliveries
stock issued by staff

These reports help contract managers spot waste and improve planning.

The easiest way is to treat each cupboard or storage point as its own stock location. This helps avoid situations where stock exists somewhere in the building but nobody knows where.

Supplies usually disappear when nobody records what was taken. Barcode or QR scanning makes it quick to issue stock properly so there is always a usage record.

Each contract should have separate stock visibility. That way managers can understand exactly how much stock is being used for each customer rather than mixing all stock together.

Low-stock alerts are the simplest way. Once products reach minimum level, purchasing teams know immediately and can reorder before service suffers.

Yes. This matters because many plant rooms, basements, service corridors, and large buildings have weak signal. Offline working allows stock actions to continue and sync later.

Incoming deliveries can be linked directly to purchase orders so teams immediately see whether delivered quantities match what was expected.

Better visibility helps teams use older stock first, move unused stock between sites, and stop duplicate buying.

A central dashboard gives office teams one view of stock across all buildings, contracts, and depots so decisions are faster and more accurate.

The easiest method is one mobile stock process used by cleaners, supervisors, and office staff together. That removes disconnected spreadsheets and makes stock movement visible to everyone.

Got more questions?

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