Pharmaceutical Inventory Software with FDA & GMP Compliance

Pharmaceutical inventory management software is a specialized system that tracks APIs, raw materials, and finished products using barcode scanning and batch tracking. You need it if you: maintain FDA 21 CFR Part 11 compliance, ensure GMP compliance, require complete batch traceability from raw materials to finished products, need electronic batch records (eBR), manage COA documentation, track potency and expiration dates, or operate multiple manufacturing facilities. This software ensures regulatory compliance while reducing errors and improving efficiency for pharmaceutical and nutraceutical manufacturers.

Invntry Plus works in 4 simple steps: (1) Track API and ingredient lots with barcodes or QR codes - takes minutes to set up. (2) Staff scan materials during receiving and production - captures complete chain of custody with timestamps and user IDs. (3) Monitor all batches in real-time showing lot numbers, expiry dates, and COA status with automated alerts. (4) Automated alerts ensure materials are used before expiry with FEFO rotation. System integrates with accounting systems (QuickBooks, Sage) and provides complete audit trails for FDA inspections with electronic signature capability.

Yes, Invntry Plus provides the controls required for FDA 21 CFR Part 11 compliance including: unique user authentication with role-based access, electronic signatures for batch approvals, secure audit trails that cannot be altered or deleted, automatic activity logging with timestamps and user IDs, and password policies with session controls. All data is encrypted and stored securely on UK-based servers with SOC 2 compliance. The system maintains complete traceability for batch records, lot codes, and production history as required by pharmaceutical regulations and supports GMP documentation requirements.

Invntry Plus pricing starts at £230/month for small pharmaceutical manufacturers with basic batch tracking needs including unlimited materials and users. The Professional plan is £450/month for unlimited materials across multiple facilities with advanced features including electronic signatures, COA management, and potency tracking. Enterprise plans with validation documentation (IQ/OQ/PQ), QuickBooks/Sage integration, and dedicated support are available for larger manufacturers and contract manufacturing organizations. All plans include: unlimited users, mobile apps (iOS & Android), real-time tracking, automated expiry alerts, electronic batch records, GMP-compliant reporting, and UK-based support. 14-day free trial available with no credit card required.

No special hardware required to start using Invntry Plus. Staff can scan barcodes using any smartphone camera (iPhone or Android phones work perfectly). We provide barcode labels you can print on-demand using standard pharmaceutical label printers. For higher volume operations, dedicated barcode scanners are available for purchase separately. The system works on existing smartphones, tablets, and computers - no additional infrastructure or servers needed. Mobile app works offline and syncs automatically when reconnected, perfect for warehouse areas or cleanrooms with limited connectivity.

Yes, Invntry Plus supports multi-site management for pharmaceutical manufacturers with 2-50+ locations including contract manufacturing facilities. View and control all sites from one central dashboard with real-time visibility. Set different access permissions per site (e.g., QA managers see all facilities, production staff see their location only). Track inter-facility material transfers with complete documentation and electronic approvals. Generate consolidated reports across all locations or view site-specific metrics for each manufacturing facility. Professional and Enterprise plans include unlimited sites - perfect for multi-facility pharmaceutical manufacturers and CDMOs.

Initial setup takes 1-2 weeks for most pharmaceutical manufacturers. Here's the process: (1) Account setup and user configuration with role-based access (1 day). (2) Import material catalog including APIs, excipients, and formulations (2-3 days depending on SKU count). (3) Configure batch workflows, quality checks, and electronic signature requirements (2-3 days). (4) Print barcode labels for material lots and production batches (2-3 days). (5) Download mobile apps and train staff on GMP procedures (2-3 days). (6) Parallel testing with existing system to verify accuracy (3-5 days). Most pharmaceutical manufacturers are fully operational within 2 weeks. We provide implementation support, step-by-step video tutorials, and UK-based technical assistance. Validation documentation (IQ/OQ/PQ) available for regulated environments.

Invntry Plus ensures pharmaceutical compliance through multiple mechanisms: (1) Complete audit trails for all inventory movements with timestamps, user IDs, and cannot be altered or deleted. (2) Electronic signatures for batch approvals, material releases, and quality decisions with full 21 CFR Part 11 compliance. (3) Automated documentation of complete chain of custody from receiving through production. (4) FEFO enforcement for expiry management ensuring materials used before expiration. (5) COA linking to material batches with digital storage and retrieval. (6) Role-based access controls preventing unauthorized changes or access to sensitive data. (7) Automated compliance reports for FDA inspections with batch genealogy. (8) Complete forward and backward traceability for product recalls with one-click recall simulation. (9) Integration with quality management systems for deviation tracking and CAPA management.

Manual systems have critical limitations for pharmaceutical manufacturers that create compliance risks: (1) No real-time visibility across multiple facilities - you can't see material location without checking each warehouse. (2) Human errors in batch documentation that can lead to FDA observations and warning letters. (3) No electronic signatures or secure audit trails - spreadsheets fail 21 CFR Part 11 requirements. (4) Time-consuming documentation (20+ hours weekly) instead of focusing on production and quality. (5) Cannot meet FDA 21 CFR Part 11 requirements for electronic records and signatures. (6) No automated recall management - finding affected batches takes days instead of seconds. (7) Difficult to prove GMP compliance during FDA inspections without complete digital traceability. (8) No COA management or material linkage capabilities. Invntry Plus eliminates all these compliance risks while ensuring regulatory compliance, reducing documentation time by 80%, and providing inspection-ready audit trails for FDA and GMP inspections.