Healthcare Staff Scheduling Software
for Care Homes & Home Care Agencies

Turn any tablet into a biometric attendance clocking system, no expensive hardware needed

Facial recognition attendance • GPS location tracking for caregivers • Automated staff scheduling • CQC and EVV compliant

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Healthcare nurse clocking in using wall-mounted tablet with facial recognition in care home

Complete Healthcare Attendance Management & Staff Scheduling Features

Care home staff using biometric tablet clocking with facial recognition

Biometric Clocking Without the Cost

  • Facial recognition that works with PPE and masks—advanced AI ensures accurate identification
  • One-touch fingerprint scanning for traditional biometric verification
  • Hands-free voice commands for busy care environments
  • Eliminate buddy punching completely—save 5-10% of payroll annually
  • Device broken? Switch to another tablet in minutes—no specialist engineers needed

Use any Android tablet you already own. We supply optional wall mounts with cable management and lock mechanism.

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Home care worker using GPS attendance tracking on mobile app

GPS Location-Based Attendance for Home Care

  • Staff clock in only when at the correct client location—customizable geofence from 1-500 meters
  • Real-time visibility of all field staff on interactive map showing who's on shift and traveling
  • EVV compliance—automatically capture date, time, location for local authority billing
  • Reduce travel costs by 15-25% through route optimization and better client-staff matching

Offline capability included. GPS data captured even without mobile signal, syncing automatically when connectivity returns.

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Care home manager creating staff rota with automated scheduling

Intelligent Shift Rostering & Auto-Scheduling

  • Auto-allocation based on staff availability, qualifications (NVQ levels, medication competency), and working time regulations
  • Save 8-12 hours weekly on rota creation—deploy recurring patterns with one click
  • Smart conflict detection warns of double-bookings, insufficient breaks, and overtime risks
  • Reduce overtime costs by 30-40% with proactive scheduling and automated alerts

Staff self-service included. Care workers view rotas on mobile app, request shift swaps, and apply for holidays—reducing your administrative burden.

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Care home manager receiving smart alerts on mobile device

Real-Time Smart Alerts & Notifications

  • Missed clock-in alerts within 15 minutes—contact replacement staff before care is impacted
  • Unauthorized overtime warnings when staff approach thresholds for proactive adjustments
  • Qualification expiry reminders 30, 14, and 7 days before certifications expire
  • Understaffing alerts when clocked-in staff fall below required ratios for safe care
  • Location mismatch warnings for home care—alert when staff clock in from incorrect location

Configurable delivery methods. Mobile push, SMS, email, or in-app with escalation paths to senior managers.

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Care worker completing digital checklist on mobile app

Work Orders, Checklists & Task Management

  • Digital work orders for maintenance, equipment repairs, and facility tasks—all timestamped
  • Care task checklists for medication rounds, safety checks, and compliance with digital signatures
  • Photo documentation captured directly in app—all images timestamped and geotagged
  • CQC compliance checklists automated—fire safety, infection control, medication audits Learn more

Single system for attendance AND operations. No more juggling multiple platforms—everything in one place.

EXPLORE FEATURES
Attendance Rota Video - Facial Recognition

Other Features

Multi-site Attendance

Track attendance across multiple care homes from one centralized system. Compare performance metrics, manage shared staff pools, and maintain enterprise visibility with site-specific configurations.

Digital Reports

Access detailed CQC inspection-ready reports. Customise reports for staffing levels, overtime analysis, compliance tracking. Export in PDF or Excel formats with one-click generation.

Smart Time Alerts

Receive instant notifications for missed clock-ins, early departures, or no-shows. Customise alert settings to match your requirements and hold employees accountable with automated escalation.

Integration with Payroll

Seamlessly export timesheets to Sage, Xero, QuickBooks, or custom CSV. Automatic calculation of overtime, shift differentials, and unsociable hours supplements. Save 4-8 hours per pay period.

Work Orders, Assets & Checklists

Integrate with asset management for equipment maintenance tracking. Deploy standardized checklists for care procedures. Monitor completion status in real-time across all facilities.

Data Safety and Security

Industry-standard data security with encrypted communication. Secure cloud infrastructure for GDPR compliance. ISO 27001 certified. UK-based data centers. Full audit trails for all access.

Who can benefit from attendance management

Perfect for every care setting

Nursing & Residential Care Homes

Complex shift patterns with multiple staff skill levels. Auto-scheduling matched to qualifications. CQC-ready compliance reports. Results: 30-40% overtime reduction, improved inspection ratings.

Domiciliary & Home Care Agencies

GPS-based mobile attendance for field staff. Location verification for every visit. Automated EVV reports for local authority billing. Results: Prove 100% of visits, reduce travel costs 15-25%.

Supported Living Services

Lone worker location tracking. Flexible shift types (waking night, sleep-in). Custom pay rules engine. Client-caregiver continuity matching. Results: Improved safety, accurate complex payroll.

Multi-Site Care Groups

Enterprise dashboard with site drill-down. Cross-site reporting and benchmarking. Shared staff pool management. Centralized control with local autonomy. Results: Enterprise visibility, optimized resources.

Hospice & Palliative Care

24/7 compassionate care staffing. Track nursing staff, healthcare assistants, volunteers. On-call medical staff scheduling. Specialist palliative care training tracked. Fair rota distribution for staff wellbeing.

Mental Health Care Facilities

Track Mental Health Act compliance. Monitor staff ratios for therapeutic activities. Crisis management with on-call scheduling. De-escalation trained staff allocation. Incident reporting integrated.

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Starting From £45/month

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Healthcare Workforce Management FAQs

One of the most common attendance problems in care homes is when one staff member clocks in for another before they arrive. Attendance Rota helps stop this by using facial recognition on a tablet or attendance device, so the actual employee must be physically present. The system captures an image during clock-in and checks it against the employee’s attendance profile, giving managers clear proof of who started the shift.
Many care providers want proper attendance control but do not want to invest in expensive biometric machines. Attendance Rota works on a normal Android tablet, so a care home can use a standard device already available or buy an affordable tablet locally. For tougher environments such as outdoor entrances or service areas, a rugged weather-resistant device is also available.
Home care staff can use the mobile app to clock in and out while visiting patients. Managers can set location rules so the carer must be within a certain distance, such as 100 metres, before attendance is accepted. This gives strong proof that the visit happened in the correct place.
Attendance records update live as staff clock in. Managers can see immediately who has started work, who is late, and which scheduled shifts remain unattended. This helps care providers react quickly before patient care is affected.
Healthcare rotas often change because of sickness, availability, and care demand. Attendance Rota allows managers to assign multiple shifts at once, use recurring patterns, and build role-based schedules, which reduces weekly rota work significantly.
Yes. Staff can submit sickness requests directly through the app, and managers see them immediately in the admin area. If company policy requires it, a doctor’s note can also be attached at the same time, helping managers arrange cover faster.
Healthcare inspections often require reliable attendance evidence. Attendance Rota stores digital records showing exact clock-in times, attendance method, and location. Because attendance is digitally recorded, managers can quickly provide evidence when needed.
Yes. Staff can request holidays directly through their mobile app. Managers can then approve or decline requests centrally while also seeing how many entitlement hours remain for each employee.
Healthcare providers often need one system for both fixed-site staff and mobile carers. Attendance Rota supports tablet-based attendance inside care homes and mobile GPS attendance for carers working in the community.
Manual timesheets often create payroll disputes. Attendance Rota records exact attendance digitally and stores tax-related staff details for payroll exports, helping reduce errors before wages are processed.
Yes. Facial recognition is one attendance option, but healthcare businesses can also use fingerprint, swipe code, or voice clock-in depending on what works best for staff and the environment.
Attendance Rota supports multiple locations inside one admin dashboard. A healthcare provider running several care homes can monitor all sites from one place instead of checking attendance separately for each location.
Yes. The staff mobile app allows carers to clock in and out during external visits, with location checks built in to confirm they are at the right site.
Attendance Rota includes shift planning with recurring and rolling shift patterns. Managers can build early shifts, night shifts, weekend shifts, and repeating care rotas.
Because attendance uses live clock-ins and GPS rules, managers can quickly see whether a scheduled visit has started. This helps identify missed visits early rather than finding out later.
The system stores attendance records alongside staff tax and payroll information, making payroll exports easier and reducing manual calculation work.
Yes. A sickness request can be submitted inside the app, and a doctor’s note can be attached if required by company policy. This keeps absence management simple and organised.
Yes. A single tablet mounted securely on a wall can provide a full attendance solution for a smaller care home without needing expensive setup.
The attendance dashboard updates in real time and shows exact clock-in and clock-out times, making late arrivals and early departures easy to identify.
Yes. Attendance records, leave requests, sickness history, and shift data are all stored digitally, making it much easier to produce evidence during audits, inspections, or internal reviews.

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