Attendance Management for Facilities & Property Services

Turn any tablet into a biometric clock-in device. Track staff across multiple sites with GPS verification. No expensive hardware.

Facial recognition • GPS location tracking • Work order integration • From £45/month

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Facilities management worker using tablet-based facial recognition biometric attendance system in office reception

Everything You Need to Manage Facilities Staff Across Multiple Sites

Android tablet mounted as biometric attendance terminal for facilities staff

Save Costs on Hardware - Turn Tablets into Biometric Terminals

  • Transform any Android tablet (cost effective and easy to replace) into a biometric clocking device - no need for expensive specialist hardware requiring engineers visit
  • Deploy across multiple facilities sites in hours, not weeks - just download the app and mount the tablet
  • Clock-in with facial recognition, fingerprint scanning, or hands-free voice commands - preventing buddy punching and time theft
  • In case of device failure, switch to any spare tablet instantly - no waiting for specialist engineer callouts
  • Reduce capital expenditure equip sites for less costs with Attendance Rota in camparison to traditional biometric systems

Professional wall mount with security locking mechanism included. Deploy across all your properties without breaking the budget.

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Mobile attendance tracking GPS verification for facilities management field staff

GPS-Verified Attendance - Prove Service Delivery to Every Client

  • Location-based attendance with GPS geofencing ensures your cleaners, maintenance staff, and security guards are physically on-site - not just clocked in from home
  • Generate timestamped proof-of-service reports for client billing - eliminate disputes with GPS coordinates and clock-in photos
  • Mobile app gives field staff instant access to their shifts, assigned properties, and site-specific instructions on Android and iOS
  • Staff can request holidays, report sick leave, and upload doctor's notes directly from the app - reducing admin calls and emails Learn more

Customizable geofence radius from 1 meter to 500+ meters - perfect for large commercial properties, business parks, or tight urban sites.

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Flexible shift rostering dashboard for facilities management attendance system

Flexible Shift Rostering Across All Your Properties

  • Manage cleaning crews, security guards, and maintenance staff across 5, 50, or 500+ properties from one centralized system
  • Automatically match staff availability, skills, and certifications with client site requirements - fill shifts in one click
  • Integrate actual clock-in/out times with planned shifts to instantly identify late arrivals, no-shows, and early departures
  • Perfect for facilities management companies with rotating shifts, 24/7 coverage requirements, and multiple service contracts

Intelligent shift allocation based on location, skills, and availability reduces scheduling time from hours to minutes per week.

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Integrated work order and attendance management system for facilities maintenance staff

Work Orders, Checklists & Client Reporting - All in One System

  • Combine attendance tracking with task management - cleaners see their cleaning checklist at clock-in, engineers get maintenance tasks, security guards receive patrol routes
  • Digital checklists ensure consistent service quality: HVAC checks, safety inspections, cleaning protocols, and compliance audits completed every shift
  • Field staff upload photos and notes from their mobile device - create instant proof-of-work reports for demanding clients
  • Track which tasks were completed, when, by whom, and at which property - perfect for SLA compliance and billing verification
  • Reduce client disputes with timestamped, location-verified, photo-documented service records Learn more

One system replaces separate attendance, work order, and checklist tools - saving you money and eliminating data silos.

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Message notification system for facilities management staff at clock-in

Site-Specific Instructions & Safety Alerts at Clock-In

  • Deliver critical safety briefings, client-specific protocols, and building access codes directly to staff when they clock in at each property
  • Customize messages by shift, team, site, or individual - ensure security guards get emergency procedures, cleaners get chemical safety updates, engineers get equipment warnings
  • Automated compliance reminders for health & safety checks, fire evacuation procedures, and client-mandated protocols
  • Keep dispersed facilities teams informed without endless group texts, emails, or phone calls - information is delivered exactly when and where it's needed Learn more

Perfect for facilities management companies serving multiple clients with different requirements, safety standards, and access procedures.

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Attendance Rota Video - Facial Recognition

Other Features

Multisite attendance

Centralized command center for all your properties - whether you manage 5 office buildings or 200+ commercial sites. See real-time attendance status across your entire portfolio. Know instantly: which sites are fully staffed, which have no-shows, which need backup coverage. Make fast decisions when emergencies arise or clients request additional services. Compare performance between sites to identify top-performing teams and properties needing attention.

Digital reports

Access detailed and customised reports in our attendance management, providing comprehensive insights into various aspects of your business. Customise reports to suit your specific requirement. Make informed decisions based on real-time data provided by digital reports. Perfect for large, distributed corporates with multiple sites and contracts.

Smart time alerts

Never miss a coverage gap that could breach your client SLA. Get instant mobile alerts when security guards don't show up for night shifts, cleaners miss early morning starts, or maintenance engineers are running late for emergency callouts. Customizable thresholds for your business rules - alert if someone clocks in more than 15 minutes late, leaves 30 minutes early, or forgets to clock out entirely. Proactive notifications help you arrange backup coverage before clients notice the problem.

Integration with Payroll

Eliminate 5-10 hours of manual timesheet processing every pay period. GPS-verified clock-ins flow automatically to payroll - no more chasing scattered paper timesheets from multiple properties. Accurately capture overtime, night shift premiums, and site-specific pay rates without spreadsheet errors. One-click export to major UK payroll systems including Sage, Xero, QuickBooks, and ADP. Reduce payroll errors by 4-7% and stop paying staff for hours they didn't work.

Work orders, assets and checklists

Our attendance management seamlessly integrates with asset management systems, enabling efficient tracking of worker's activities related to asset maintenance and repairs. Incorporated checklists help to outline maintenance tasks and requirements, simplifying the completion process for workers.

Data safety and security

Our comprehensive data safety features industry-standard data security ensuring encrypted and secure communication of information from any access point, coupled with a secure cloud infrastructure for GDPR compliance.

Attendance Solutions Tailored for Your Facilities Management Sector

Purpose-built for UK property services companies managing dispersed teams across multiple sites

Commercial Property

Commercial Property Management

Track cleaning crews, maintenance staff, and security personnel across multiple commercial properties. Get complete visibility of which staff members are at which buildings, ensuring proper site coverage and accurate client billing.

Facilities Maintenance

Facilities Maintenance Contractors

Engineers moving between client sites, emergency callouts, varying shift patterns. Track attendance by client site, capture travel time, and prove work completion with timestamps and photos.

Cleaning Services

Cleaning & Environmental Services

Verify early morning and evening shifts, prevent buddy punching, track which sites have been serviced, and generate client proof-of-service reports. Reduce payroll costs by eliminating time theft.

Building Services

Building Services Engineering

HVAC engineers, electricians, plumbers, and building systems technicians. Track time against planned maintenance schedules, record emergency callout attendance, and manage compliance certification.

Security Services

Security & Patrol Services

GPS-tracked patrol attendance verification, checkpoint scanning integration, incident reporting with timestamps, and shift handover management. Prove security coverage with location data.

Healthcare Facilities

Healthcare Facilities Management

Manage attendance for porters, cleaners, maintenance staff across hospital sites. Ensure critical services are covered 24/7 and maintain infection control protocols with digital checklists.

Ready to Eliminate Buddy Punching and Save Hours on Payroll?

No expensive hardware. No long-term contracts. Full setup and training included. Start tracking attendance across all your sites in 48 hours.

START FREE TRIAL - NO CREDIT CARD From £45/month • Cancel Anytime • UK GDPR Compliant

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See how Uptivity can transform your facilities management attendance tracking. Book a time that works for you.

Frequently asked questions

Facilities management attendance software typically costs between £45-£150 per month depending on team size and features. Uptivity starts at £45/month for up to 15 staff with no hardware costs, compared to traditional biometric systems that require £1,500-£3,000 upfront per clock-in device plus £80-150/month in software fees.
The best attendance tracking software for facilities management combines GPS location verification, work order integration, multi-site management, and asset tracking in one platform. Essential features include multi-site tracking, GPS verification, biometric verification to prevent buddy punching, payroll integration, and UK GDPR compliance. Uptivity offers all these features starting at £45/month.
GPS attendance tracking uses geofencing technology to verify that facilities staff are at the correct property when they clock in. The manager sets GPS boundaries around each property (customizable radius), staff open the mobile app when arriving, the app detects GPS location automatically, and if within the designated area, clock-in is permitted and location recorded with timestamped data for audit trails and client reporting.
Yes, modern facilities management attendance software integrates with existing systems including payroll, CAFM, CMMS, and accounting software. Uptivity offers native integrations with work order management systems, asset management platforms, payroll software (CSV export or API), and accounting systems (Xero, QuickBooks, Sage). The most common integration is attendance data to payroll system, eliminating manual timesheet entry.
No, you don't need expensive biometric hardware. Modern systems like Uptivity turn any Android tablet into a biometric attendance terminal. Traditional approach requires £1,500-3,000 per device (5 sites = £7,500-15,000). Uptivity uses existing tablets (£150-300 each), totaling £750-1,500 for 5 sites. Total savings: up to £13,500 on initial setup costs. Biometric features included: facial recognition, fingerprint scanning, and photo verification.
Yes, reputable facilities management attendance software is GDPR compliant when it includes UK data storage, encrypted data, data minimization, right to access, consent management, and security measures. Uptivity stores all data in UK data centres only, uses bank-level encryption (256-bit SSL), provides employee self-service portal for data access, and is an ICO-registered data processor. Facial recognition data is processed but not stored permanently.
Traditional biometric systems take 2-4 weeks for hardware delivery, installation, configuration, training, and testing. Uptivity implementation takes 1-3 days: account setup (30 minutes), tablet configuration (5 minutes per device), staff data import (1 hour), mobile app deployment (immediate), and staff training (15-30 minutes). Most facilities management companies are fully operational within 48 hours.
Comprehensive software generates payroll reports (hours worked, overtime, shift premiums, holiday tracking), compliance reports (Working Time Regulations, rest periods, health & safety records), operational reports (site attendance, late arrivals, absence patterns, multi-site comparisons), and client reports (service delivery proof with timestamps + GPS, staff attendance by property, work completion verification, professional branded PDFs).
Yes, modern systems include mobile apps for smartphones with GPS verification. Uptivity mobile app features GPS-verified clock-in, selfie photo verification, one-tap clock in/out, offline mode, and availability on Android and iOS. Field staff can view shift schedules, assigned work orders, complete digital checklists, upload photos, request leave, and view payslips. Managers get real-time location maps, instant alerts, and can approve timesheets on-the-go.

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