Attendance Management for Facilities & Property Services

Turn any tablet into a biometric clock-in device. Track staff across multiple sites with GPS verification. No expensive hardware.

Facial recognition • GPS location tracking • Work order integration

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Facilities management worker using tablet-based facial recognition biometric attendance system in office reception

Everything You Need to Manage Facilities Staff Across Multiple Sites

Android tablet mounted as biometric attendance terminal for facilities staff

Save Costs on Hardware - Turn Tablets into Biometric Terminals

Transform any Android tablet (cost effective and easy to replace) into a biometric clocking device - no need for expensive specialist hardware requiring engineers visit
Deploy across multiple facilities sites in hours, not weeks - just download the app and mount the tablet
Clock-in with facial recognition, fingerprint scanning, or hands-free voice commands - preventing buddy punching and time theft
In case of device failure, switch to any spare tablet instantly - no waiting for specialist engineer callouts
Reduce capital expenditure equip sites for less costs with Attendance Rota in camparison to traditional biometric systems

Professional wall mount with security locking mechanism included. Deploy across all your properties without breaking the budget.

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Mobile attendance tracking GPS verification for facilities management field staff

GPS-Verified Attendance - Prove Service Delivery to Every Client

Location-based attendance with GPS geofencing ensures your cleaners, maintenance staff, and security guards are physically on-site - not just clocked in from home
Generate timestamped proof-of-service reports for client billing - eliminate disputes with GPS coordinates and clock-in photos
Mobile app gives field staff instant access to their shifts, assigned properties, and site-specific instructions on Android and iOS
Staff can request holidays, report sick leave, and upload doctor's notes directly from the app - reducing admin calls and emails

Customizable geofence radius from 1 meter to 500+ meters - perfect for large commercial properties, business parks, or tight urban sites.

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Flexible shift rostering dashboard for facilities management attendance system

Flexible Shift Rostering Across All Your Properties

Manage cleaning crews, security guards, and maintenance staff across 5, 50, or 500+ properties from one centralized system
Automatically match staff availability, skills, and certifications with client site requirements - fill shifts in one click
Integrate actual clock-in/out times with planned shifts to instantly identify late arrivals, no-shows, and early departures
Perfect for facilities management companies with rotating shifts, 24/7 coverage requirements, and multiple service contracts

Intelligent shift allocation based on location, skills, and availability reduces scheduling time from hours to minutes per week.

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Integrated work order and attendance management system for facilities maintenance staff

Work Orders, Checklists & Client Reporting - All in One System

Combine attendance tracking with task management - cleaners see their cleaning checklist at clock-in, engineers get maintenance tasks, security guards receive patrol routes
Digital checklists ensure consistent service quality: HVAC checks, safety inspections, cleaning protocols, and compliance audits completed every shift
Field staff upload photos and notes from their mobile device - create instant proof-of-work reports for demanding clients
Track which tasks were completed, when, by whom, and at which property - perfect for SLA compliance and billing verification
Reduce client disputes with timestamped, location-verified, photo-documented service records Learn more

One system replaces separate attendance, work order, and checklist tools - saving you money and eliminating data silos.

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Message notification system for facilities management staff at clock-in

Site-Specific Instructions & Safety Alerts at Clock-In

Deliver critical safety briefings, client-specific protocols, and building access codes directly to staff when they clock in at each property
Customize messages by shift, team, site, or individual - ensure security guards get emergency procedures, cleaners get chemical safety updates, engineers get equipment warnings
Automated compliance reminders for health & safety checks, fire evacuation procedures, and client-mandated protocols
Keep dispersed facilities teams informed without endless group texts, emails, or phone calls - information is delivered exactly when and where it's needed

Perfect for facilities management companies serving multiple clients with different requirements, safety standards, and access procedures.

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Attendance Rota Video - Facial Recognition

Other Features

Multi-site attendance

Centralized command center for all your properties - whether you manage 5 office buildings or 200+ commercial sites. See real-time attendance status across your entire portfolio. Know instantly: which sites are fully staffed, which have no-shows, which need backup coverage. Make fast decisions when emergencies arise or clients request additional services. Compare performance between sites to identify top-performing teams and properties needing attention.

Digital reports

Access detailed and customised reports in our attendance management, providing comprehensive insights into various aspects of your business. Customise reports to suit your specific requirement. Make informed decisions based on real-time data provided by digital reports. Perfect for large, distributed corporates with multiple sites and contracts.

Smart time alerts

Never miss a coverage gap that could breach your client SLA. Get instant mobile alerts when security guards don't show up for night shifts, cleaners miss early morning starts, or maintenance engineers are running late for emergency callouts. Customizable thresholds for your business rules - alert if someone clocks in more than 15 minutes late, leaves 30 minutes early, or forgets to clock out entirely. Proactive notifications help you arrange backup coverage before clients notice the problem.

Integration with Payroll

Eliminate 5-10 hours of manual timesheet processing every pay period. GPS-verified clock-ins flow automatically to payroll - no more chasing scattered paper timesheets from multiple properties. Accurately capture overtime, night shift premiums, and site-specific pay rates without spreadsheet errors. One-click export to major UK payroll systems including Sage, Xero, QuickBooks, and ADP. Reduce payroll errors by 4-7% and stop paying staff for hours they didn't work.

Work orders, assets and checklists

Our attendance management seamlessly integrates with asset management systems, enabling efficient tracking of worker's activities related to asset maintenance and repairs. Incorporated checklists help to outline maintenance tasks and requirements, simplifying the completion process for workers.

Data safety and security

Our comprehensive data safety features industry-standard data security ensuring encrypted and secure communication of information from any access point, coupled with a secure cloud infrastructure for GDPR compliance.

Attendance Solutions Tailored for Your Facilities Management Sector

Purpose-built for property services companies managing dispersed teams across multiple sites

Commercial Property Management

Track cleaning crews, maintenance staff, and security personnel across multiple commercial properties. Get complete visibility of which staff members are at which buildings, ensuring proper site coverage and accurate client billing.

Facilities Maintenance Contractors

Engineers moving between client sites, emergency callouts, varying shift patterns. Track attendance by client site, capture travel time, and prove work completion with timestamps and photos.

Cleaning & Environmental Services

Verify early morning and evening shifts, prevent buddy punching, track which sites have been serviced, and generate client proof-of-service reports. Reduce payroll costs by eliminating time theft.

Building Services Engineering

HVAC engineers, electricians, plumbers, and building systems technicians. Track time against planned maintenance schedules, record emergency callout attendance, and manage compliance certification.

Security & Patrol Services

GPS-tracked patrol attendance verification, checkpoint scanning integration, incident reporting with timestamps, and shift handover management. Prove security coverage with location data.

Airport / transport hubs

Airports and transport hubs need accurate staff attendance across shifts, security zones, contractors, and terminals, with clear visibility and accountability.

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Starting From £45/month

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Frequently asked questions

Facility managers can track attendance across multiple buildings by adding every location into one attendance system. Attendance Rota lets managers view all clock-ins from one dashboard, so they can immediately see which staff have arrived, which site they are working at, and whether anyone is late. This removes the need to collect attendance separately from each property.

A practical option is a tablet or mobile attendance system that works across different properties. Attendance Rota allows cleaners to clock in using a mounted tablet at a building entrance or through the staff mobile app when moving between jobs. Because everything feeds into one live attendance screen, managers can track site coverage more easily.

The attendance dashboard updates live as staff clock in and out. As soon as a cleaner, caretaker, security guard, or engineer starts work, their attendance appears in the system. Managers can filter by location and quickly see who is currently on duty.

Yes. GPS rules can be applied so staff must be within a set distance of the property before clock-in is accepted. For example, a cleaner may need to be within 100 metres of the building before the system allows attendance. This helps stop early clock-ins from home or from another site.

Security staff can clock in using facial recognition, fingerprint, swipe card, or mobile app. Each attendance entry records the exact start time, giving clear proof that the guard arrived and started duty at the expected time.

Yes. Different staff roles can all be added into the same system. Each person can have their own shift pattern, location, and attendance method, while managers still see everything together in one view.

Attendance Rota uses location validation to stop clock-ins outside the approved area. If a worker is not close enough to the assigned building, the system will reject the clock-in attempt and show that they are outside the allowed range.

Yes. Engineers can use the mobile app to clock in and out while moving between jobs. This is useful for reactive maintenance teams who visit different buildings during the day.

Mobile teams can use the staff app while managers track attendance centrally. Because multiple locations are supported, businesses can monitor attendance across all client properties without switching systems.

Attendance Rota includes shift scheduling where managers can assign shifts in bulk, view future coverage, and adjust rotas quickly when staffing changes happen. Multiple shifts can be assigned at once, which is useful for larger FM contracts.

Staff can submit sickness requests directly through the mobile app, and managers can approve or decline them from the admin side. Doctor’s notes can also be attached if company policy requires it.

Yes. Because shifts are already assigned inside the system, managers can compare actual attendance against planned start times and quickly spot lateness or missing staff.

Digital attendance records reduce manual entry errors because clock-in and clock-out times are captured automatically. These records can then be used for payroll exports, helping payroll teams work from cleaner data.

Yes. Subcontractors can be added as staff records and assigned attendance methods just like permanent employees, making contractor control easier on larger property contracts.

Attendance reports provide clear records showing who attended, when they arrived, and how long they stayed. This helps when clients request evidence for cleaning, security, or maintenance visits.

The most commonly used reports are attendance reports, sickness reports, holiday records, and location-based attendance summaries. Custom reports can also be created if a contract needs something more specific.

Clock-out times are recorded alongside clock-in times, so managers can see whether staff completed the full shift or left earlier than expected.

Yes. GPS attendance adds location proof to mobile clock-ins, which helps managers know staff were physically near the assigned building when they started work.

Yes. A smaller FM company may use one tablet at one site, while larger providers can run many locations together. The same system scales without changing the way attendance is managed.

Because attendance is stored digitally, managers can access reports quickly whenever a client, auditor, or compliance review asks for attendance history. Reports can also be filtered by location, staff member, or time period.

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