Staff Scheduling Made Simple for
Schools & Colleges

Schools can place a tablet near the staff entrance, reception, or staff room so teachers and support staff clock in as soon as they arrive. Attendance Rota records the exact clock-in time automatically, which means senior leaders do not need to manually check who arrived late before the school day begins. Facial recognition can also be used to make sure the right person is clocking in.

Colleges usually need a system that handles multiple timetable patterns. Attendance Rota includes rota planning where morning lectures, evening classes, weekend sessions, and rolling patterns can all be created and assigned in advance.

As staff clock in through a tablet, rugged device, or mobile app, attendance appears live on the dashboard. Senior leaders can immediately see who has arrived for teaching, teaching assistant, reception, or site maintenance duties.

Yes. Different departments can all use one system. Classroom teachers, teaching assistants, office staff, catering teams, and site staff can each have their own rotas while senior leaders still see attendance together in one place.

Buddy punching happens when one employee clocks in for another. Attendance Rota helps prevent this by using facial recognition, fingerprint, or swipe card options so each attendance record is linked to the actual staff member.

Senior leaders can assign duties by role or by individual person inside one rota. This means teachers, teaching assistants, cleaning staff, and supervisors can all be planned together without separate spreadsheets.

Yes. Attendance Rota supports different shift types, including recurring and rolling patterns, which works well for split shifts such as breakfast clubs and after-school clubs.

Staff can submit absence requests through the mobile app, and cover managers can review them immediately. This makes it easier to react quickly and arrange supply teacher or internal cover.

Yes. Rota planning can be set by staff role, which is useful when schools first decide how many teachers, TAs, cover supervisors, or duty staff are needed before assigning names.

Because senior leaders can view assigned duties, unassigned gaps, and future cover in one place, rota problems are easier to spot before exam periods or open evenings begin.

Yes. Each staff member has access to a mobile app where they can see duties in daily, weekly, or monthly view before arriving at school.

Multiple sites can be added into one system, so multi-academy trusts, college groups, or independent school federations can manage attendance across all schools centrally.

Yes. Staff can submit leave requests through the app, and line managers can approve or decline them while also seeing remaining entitlement.

Yes. Sickness requests can be sent through the app, and if required, a doctor’s note can also be attached.

Attendance records from all departments feed into one dashboard, making it easier for senior leaders to monitor every team without switching between systems.

Digital attendance removes manual timesheet errors because start and finish times are captured automatically and stored clearly for payroll use.

Yes. Because actual clock-in and clock-out times are recorded against scheduled duties, overtime becomes much easier to identify.

Attendance reports can be generated quickly and filtered by employee, department, site, or date range whenever records are needed for Ofsted inspections or internal audits.

Yes. Senior leaders can compare attendance against rota planning to see which sessions are overstaffed, understaffed, or regularly running overtime.

The most useful reports usually include attendance, sickness, leave usage, and overtime records. Custom reports can also be created if a school or academy trust needs something more specific.