Know Where Your Assets Are, Pass Audits Without Panic

Track Equipment Across Campuses. Reduce Loss. Automate Procurement. Pass Audits With Confidence.

Invntry is school inventory management software designed for K-12 schools, colleges, and universities. Track student devices, lab equipment, and supplies with QR code scanning. Reduce equipment loss by 40%, save 10+ hours weekly, and maintain GASB-34 compliance, all from one mobile platform.

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School inventory management system showing equipment alerts, request approvals, and shipment tracking with visual notifications for low supplies and arrivals

Purpose-Built for Education Asset Tracking

Essential features that help K-12 schools, colleges, and universities track devices, prevent equipment loss, and maintain GASB-34 compliance, all from one intuitive mobile platform.

Low stock alert notifications for equipment in school inventory system

Know Who Has What, Equipment Accountability That Actually Works

QR code check-in/check-out creates digital accountability for every asset, Chromebooks, projectors, lab equipment, instruments
Students and staff scan equipment out with their phones, creating instant digital records of who has what
See real-time location of every asset, which classroom, which lab, which student currently has it
Automatic overdue reminders reduce missing equipment by 40%, no more chasing lost devices
Complete movement history for audits, prove who had what, when it moved, where it went

Why this matters: Equipment disappears between classrooms, labs, and campuses. QR check-in/check-out creates accountability and dramatically reduces loss.

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Mobile barcode scanning app for equipment in schools

Multi-Campus Tracking, See All Equipment Across All Sites

Track assets across multiple campuses, buildings, departments, and storage rooms in one system
Transfer equipment between sites with a scan, complete inter-campus audit trail automatically
District administrators see everything, individual schools manage their own inventory autonomously
Perfect for school districts, multi-academy trusts, and universities with 2-50+ locations
Eliminate "its at the other campus" excuses, know exactly which site has which equipment

Why this matters: Multi-campus schools cannot track equipment movement between sites. Unified visibility eliminates duplicate purchases and enables equipment sharing.

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Real-time school inventory dashboard showing multi-location asset location

Audit-Ready Reports, Pass Inspections Without the Panic

Every QR scan creates a permanent audit trail, complete accountability for every asset movement
No more walking to storage rooms to check, access inventory from any device
No more calling other departments, everyone sees the same up-to-date numbers
Multi-location support, manage 5 schools or 50 campuses from one dashboard
Transfer equipment between sites instantly based on actual needs

Why this matters: Education happens 24/7 across multiple locations. Real-time visibility means you can make informed decisions about what to order and transfer equipment immediately.

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Equipment maintenance tracking and lifecycle management dashboard

Equipment Lifecycle Management, Track Maintenance & Usage

Invntry tracks maintenance schedules, warranty dates, and equipment age automatically
Set alert thresholds (30, 60, or 90 days before maintenance due) and the system notifies relevant staff
Maintenance reminders ensure equipment is serviced on schedule and lifecycle planning is proactive
No more finding expired medications months later or writing off thousands in wasted supplies
Serial number and asset tag tracking for complete traceability and audit management

Why this matters: Poor maintenance tracking leads to equipment breakdowns and unexpected replacement costs. Proactive maintenance extends equipment lifespan by 30% and reduces breakdowns.

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Digital proof of delivery with photos and e-signatures for equipment deliveries

Track Deliveries Accurately, Photos, Signatures & Proof

When equipment arrive, staff use the mobile app to capture delivery photos and digital signatures from couriers
Essential for high-value equipment, high-value devices, and expensive lab equipment
Complete chain of custody documentation, know exactly who received what, when, and from which supplier
Automatically match deliveries against purchase orders to catch discrepancies immediately
Reduce disputes with suppliers and prevent theft, errors, or missing items

Why this matters: Accurate receiving prevents theft, errors, and disputes with suppliers. For high-value equipment, complete traceability is legally required and critical for grant compliance.

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Stock & Inventory Control on Mobile

Empower your staff to request stock from mobile when they're going missing. Your staff can record incoming deliveries and match them with originally ordered items using a mobile device too. Management can see the real-time stock and inventory levels too.

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Invntry mobile app showing stock check-ins, check-outs, returns and re-order alerts on iPhone

See Invntry in Action: Smart Inventory Management for Schools, Colleges & Universities

Everything You Need to Manage School Inventory Efficiently

Predictive Stock & Inventory

Based on historic usage of stock and inventory within the business, you can manage future inventory and stock needs within the business. Preventing out of stock situations and letting your business continue to function seamlessly.

Stock & Supplies Insights

With our inventory and stock control app, you can quickly access information on the stock levels at hand and essential details. Moreover, stock lead times with suppliers and use-by/expiry dates help you not only order in time but also use them efficiently.

Suppliers Deliveries Tracking

Cross-check deliveries against what was ordered in real time. Empower your staff to verify quantities instantly and ensure accuracy. Capture delivery photos, driver and recipient signatures as proof directly within the app.

Integration ready

Our Inventory & Stock Control app integrates seamlessly with your enterprise resource planning and customer relationship management systems, including industry leaders such as SAP, Microsoft Dynamics, IBM Maximo, Oracle, and Salesforce.

Custom Notifications

Stay informed and in control with our Custom Notifications feature. Set personalised alerts tailored to your business needs, ensuring timely action on stock requests and low-stock items.

Digital Stock and Inventory Management

Eliminate paperwork, streamline communication, and manage essential stock and inventory needs in real-time. For advanced features, you can use it with our other applications such as Checkki and Delivity to further improve efficiencies.

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Starting From £37/month

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Frequently asked questions

Schools usually hold stock in classrooms, storage cupboards, subject departments, and central stores. The easiest way to control this is through a mobile inventory system where stock is updated whenever items are received, issued, or moved. Staff can search live stock directly in the app, which helps teachers and admin teams see what is available before requesting more.

Schools often need one system covering classrooms, offices, science labs, IT rooms, maintenance stores, and shared teaching resources. A good inventory system lets each department manage its own stock while leadership keeps one clear overall view.

Minimum stock thresholds are one of the simplest ways to prevent shortages. When stock drops below a chosen level, the system creates an alert so admin teams know more supplies need to be ordered before teaching is affected.

Each area should be treated as a separate stock location. This makes it easier to see where supplies are being used and which departments need more stock.

Barcode or QR code scanning is one of the easiest ways to track shared devices. Each item can be scanned when issued or returned, which helps schools know exactly where equipment is.

A shared stock system works best when schools operate across several buildings. Staff can request items from central stores while admin teams approve and record movements.

Waste usually happens when departments do not know what stock already exists. A live stock view helps staff check quantities before ordering again.

Stock check-out records allow staff to scan items, enter quantity, add a reason, and leave a signature. This creates a clear record of who took what and why.

When deliveries arrive, staff can scan items, record quantities, add supplier invoice details, note the delivery contact, and capture signatures. This creates a proper delivery record immediately.

Stock should be recorded by location so staff always know where items are held and how quickly they are being used.

Over-ordering often happens when supplies sit unused in cupboards or departments. A searchable stock list helps schools check what already exists first.

A mobile stock request process allows teachers, departments, or site staff to request supplies directly through the app. Admin teams then receive a notification and can action it quickly.

The most useful reports usually include:

stock by department

low stock items

supplier deliveries

item movement

issued equipment

stock by staff member

These reports help schools plan purchasing more accurately.

Departments can request stock formally so transfers are recorded rather than handled informally.

High-value equipment should always be scanned when issued or returned so schools maintain accountability.

Science departments usually need clear stock visibility because many items are used frequently and some require tighter control.

Yes. Mobile use is important because caretakers, IT teams, and admin staff often work away from desks. Offline working is especially useful where signal is poor.

Incoming deliveries can be linked directly to supplier invoices and purchase orders so schools can confirm what arrived correctly.

A central inventory view helps universities keep stock visible across departments, buildings, and campuses.

The strongest approach is combining live stock visibility, low-stock alerts, and quick mobile updates so shortages are identified early.

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