Inventory That Works at Kitchen Speed

Cut Waste, Save Time, Never Run Out of Key Ingredients

Stop wasting food and losing money on poor stock control. Invntry gives hotels, restaurants, and catering businesses instant visibility into what you have, what you need, and when to reorder, with barcode scanning, smart alerts, and real-time tracking that actually works in busy kitchens.

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hospitality manager using tablet with alerts for low kitchen stock, order confirmation, and fresh supplies arriving for restaurants and hotels

Automated low stock alerts for restaurant and hotel inventory management - SMS and email notifications when food supplies run low

See Stock Instantly, No Guessing, No Surprises

Know exactly what you have right now, from fresh produce to beverages to linens
Get alerts before you run out of key ingredients, stop mid-service panic
Real-time updates mean you always know stock levels without doing full counts
Automatic low-stock warnings sent to your phone, reorder before it's too late
No more running out of chicken stock on Friday night or overstocking perishables

Real kitchen outcome: Restaurants and hotels deal with lots of perishables, you hate surprises. Real-time visibility means you avoid running short mid-service or overstocking and wasting ingredients.

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Mobile barcode scanning app for hotel and restaurant inventory - scan food and beverages with your phone

Scan Stock in Seconds with Your Phone, No Clipboards

Use your phone or tablet to scan items right in the kitchen, cooler, or stock room
Update inventory in under 10 seconds: Point → Scan → Done
No pen-and-paper, no spreadsheets, no manual counting errors
Works offline and syncs automatically, perfect for basement storage or walk-in freezers
Kitchen staff, bar staff, and housekeeping can all update stock on the move

Real kitchen outcome: Hospitality teams are always moving. Scanning items on the floor or in the cooler with a phone saves massive time versus pen-and-paper or spreadsheets.

See Stock Visibility

Real-time hospitality inventory dashboard showing multi-location stock levels

See What You Have Without Doing a Full Count

Dashboard shows exactly what's in stock right now, no walking to storage rooms
Check stock levels from your phone, tablet, or computer, anywhere, anytime
Track stock across multiple locations, manage all your kitchens from one place
See movement history, who took what and when (so shrinkage goes down)
Know which items are running low before you start prepping for service

Real kitchen outcome: No more guessing what's left in the walk-in. See stock levels instantly so you can plan menus, prep lists, and orders without doing manual counts.

Track Stock Free

Food expiration tracking and FEFO management for restaurant and hotel kitchens - reduce food waste

Never Overstock or Stockout Again, Smart Reorder Points

Set reorder thresholds based on your actual usage, the system tells you when to order
Stop food waste from perishables sitting too long or spoiling before use
Automatic alerts when items hit reorder levels, no more surprise shortages
Track expiration dates and get warnings before food goes bad (3, 7, or 14 days out)
Use older stock first with FEFO rotation reminders, reduce waste automatically

Real kitchen outcome: Software that tells you when to reorder based on usage prevents both sudden stockouts and waste from ordering too much at once. Cut your biggest hidden cost, food waste.

See Multi-Site Hospitality Inventory

Digital proof of delivery with photos and e-signatures for hospitality supply deliveries

Who Moved What? See Every Change in One Clear Timeline

Track who took items, when they took them, and where they went, reduce shrinkage instantly
See movement history for every item, perfect for fast-moving supplies like condiments, linens, beverages
Digital proof of who received deliveries with photos and signatures, no disputes with suppliers
Complete audit trails for compliance and food safety inspections, everything timestamped
Catch issues early when items go missing or usage spikes unexpectedly

Real kitchen outcome: Hotels and restaurants have lots of small, fast-moving items that get misplaced. Traceability means you see who took what and when, so shrinkage goes down.

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Stock & Inventory Control on Mobile

Empower your staff to request stock from mobile when they're running low. Your staff can record incoming deliveries and match them with originally ordered items using a mobile device too. Management can see the real-time stock and inventory levels too.

We are fully mobile, are you?

Invntry mobile app showing stock check-ins, check-outs, returns and re-order alerts on iPhone

See Invntry in Action: Smart Inventory Management for Hotels, Restaurants & Catering

Everything You Need to Manage School Inventory Efficiently

Predictive Stock & Inventory

Based on historic usage of stock and inventory within the business, you can manage future inventory and stock needs within the business. Preventing out of stock situations and letting your business continue to function seamlessly.

Stock & Supplies Insights

With our inventory and stock control app, you can quickly access information on the stock levels at hand and essential details. Moreover, stock lead times with suppliers and use-by/expiry dates help you not only order in time but also use them efficiently.

Suppliers Deliveries Tracking

Cross-check deliveries against what was ordered in real time. Empower your staff to verify quantities instantly and ensure accuracy. Capture delivery photos, driver and recipient signatures as proof directly within the app.

Integration ready

Our Inventory & Stock Control app integrates seamlessly with your enterprise resource planning and customer relationship management systems, including industry leaders such as SAP, Microsoft Dynamics, IBM Maximo, Oracle, and Salesforce.

Custom Notifications

Stay informed and in control with our Custom Notifications feature. Set personalised alerts tailored to your business needs, ensuring timely action on stock requests and low-stock items.

Digital Stock and Inventory Management

Eliminate paperwork, streamline communication, and manage essential stock and inventory needs in real-time. For advanced features, you can use it with our other applications such as Checkki and Delivity to further improve efficiencies.

SEE inventory IN ACTION

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Starting From £37/month

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Frequently asked questions

Restaurants usually need stock visibility across dry storage, chilled areas, freezers, prep stations, and service areas. The easiest way to do this is through a mobile inventory system where stock is updated as items arrive, are used, or moved. Staff can search live stock levels directly in the app, which helps kitchen teams know exactly what is available before service starts.

Hotels often manage stock across kitchen, bar, housekeeping, maintenance, and guest services. A practical system should allow each department to record stock separately while management sees everything in one dashboard. This helps avoid one department ordering items that are already available elsewhere.

The most effective way is setting minimum stock thresholds. When stock drops below a chosen level, the system automatically creates an alert so staff know more stock needs to be ordered before service is affected. This is especially useful for high-use ingredients during busy periods.

Each area should be treated as a separate stock location. This allows managers to see exactly where products are held and how fast they are being used, whether it is minibar items, cleaning products, kitchen supplies, or guest consumables.

Catering teams often prepare stock centrally and issue items for each event. A stock check-out process allows teams to record exactly what was taken, by whom, and for which event, creating clear control over stock movement.

A central stock dashboard works best. Branches can request stock directly, and head office or central stores can approve and send items while keeping records accurate.

Waste usually happens when stock is over-ordered or forgotten in storage. A live stock view helps teams use existing stock first and avoid duplicate purchasing.

Stock check-out records allow staff to scan items, enter quantity, add a reason, and sign against the movement. This creates accountability without slowing kitchen operations.

When deliveries arrive, staff can scan products, record quantities, enter supplier invoice numbers, note delivery contact details, and capture signatures. This creates immediate proof of what was received.

Each storage area should be treated as its own location so teams always know where stock sits and how much remains.

Over-ordering usually happens when stock is not visible. A searchable stock list allows staff to check current levels before placing orders.

A stock request feature lets teams request items directly through mobile when preparing for service or events. The request reaches admin or stores immediately for action.

The most useful reports usually include:

stock by location
low stock alerts
item movement history
supplier deliveries
high-use products
staff check-outs

Departments can request stock formally so transfers are recorded and approved instead of happening informally.

Barcode or QR scanning makes expensive stock easier to control because every movement is recorded.

Housekeeping stock can sit inside the same inventory system but remain separated by category and location.

Yes. Mobile use matters because staff often work away from desks. Offline working is especially useful in basements, storage rooms, and service corridors where signal can be weak.

Incoming deliveries can be linked directly to purchase orders and supplier invoice numbers, helping teams quickly confirm if deliveries are correct.

A shared inventory process helps central kitchens issue stock while event teams return unused items later.

The best method is combining live stock visibility, low-stock alerts, and regular mobile stock updates so shortages are identified before they affect operations.

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Cut Waste, Save Time, Never Run Out

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