Never Run Out of Critical Medical Supplies

Track Medical Supplies, Reduce Waste, and Automate Procurement Across All Your Healthcare Facilities

Invntry is the leading hospital inventory management system designed specifically for NHS hospitals, private healthcare facilities, clinics, and care homes across the UK. Our cloud-based medical inventory software provides real-time visibility of your healthcare consumables, automates purchase orders, prevents stockouts, and helps you maintain CQC compliance, all from one intuitive mobile platform.

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Healthcare professional using Invntry mobile app with real-time notifications for low medical stock alerts, prescription confirmation, and medical supplies delivery tracking

Purpose-Built for Healthcare Inventory Management

Essential features that help NHS hospitals, private hospitals, clinics, and care homes prevent stockouts, reduce waste, and maintain CQC compliance, all from one intuitive mobile platform.

Low stock alert notifications for medical supplies in hospital inventory system

Get Alerted Before You Run Out, Never Compromise Patient Care

Set minimum stock levels for every critical supply, medications, PPE, consumables, sterile items
Instant SMS and email alerts sent to procurement staff, ward managers, or whoever needs to know
Act before supplies run out, not after, giving you time to reorder before it becomes a crisis
Customizable alert thresholds (30, 60, 90 days before expiry for time-sensitive items)
No more emergency orders, delayed procedures, or scrambling for supplies

Why this matters: Running out of critical supplies can delay care or risk patient safety. Low-stock alerts give you time to reorder before you run out.

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Mobile barcode scanning app for medical supplies in hospitals

Fast Mobile Scanning, Update Stock in Seconds, Not Minutes

Clinical staff scan barcodes with their phone camera to check supplies in/out, no desktop required
Update stock levels in under 10 seconds: Open app → Scan → Done
No typing item numbers, no paper forms, no logging into desktops, just point, scan, and go
Works offline and syncs when connected, perfect for older hospital buildings with patchy WiFi
Update stock while on ward rounds, in storage rooms, or receiving deliveries

Why this matters: Nurses and admin staff don't have time for slow data entry. Fast scanning means more time for patient care and accurate stock counts without the admin burden.

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Real-time hospital inventory dashboard showing multi-location stock levels

See What's In Stock Right Now, Across All Wards and Sites

Real-time dashboard shows exactly what you have, where it is, and how much is left
No more walking to storage rooms to check, access inventory from any device
No more calling other departments, everyone sees the same up-to-date numbers
Multi-location support, manage 5 hospitals or 50 care homes from one dashboard
Redistribute supplies between sites instantly based on actual needs

Why this matters: Healthcare happens 24/7 across multiple locations. Real-time visibility means you can make informed decisions about what to order and redistribute stock immediately.

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Expiration date tracking and FEFO management for medical supplies

Stop Wasting Expired Stock, Automatic Expiration Tracking

Invntry tracks expiration dates for all medications, sterile supplies, and consumables automatically
Set alert thresholds (30, 60, or 90 days before expiry) and the system notifies relevant staff
FEFO (First Expired, First Out) rotation reminders ensure older stock gets used first
No more finding expired medications months later or writing off thousands in wasted supplies
Batch and lot number tracking for complete traceability and recall management

Why this matters: Expired stock is both a safety risk (can't be used on patients) and a budget drain. Automatic tracking reduces waste by up to 65% and ensures patient safety compliance.

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Digital proof of delivery with photos and e-signatures for medical supply deliveries

Track Deliveries Accurately, Photos, Signatures & Proof

When medical supplies arrive, staff use the mobile app to capture delivery photos and digital signatures from couriers
Essential for controlled substances, high-value medications, and critical medical equipment
Complete chain of custody documentation, know exactly who received what, when, and from which supplier
Automatically match deliveries against purchase orders to catch discrepancies immediately
Reduce disputes with suppliers and prevent theft, errors, or missing items

Why this matters: Accurate receiving prevents theft, errors, and disputes with suppliers. For controlled substances, complete traceability is legally required and critical for MHRA compliance.

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Stock & Inventory Control on Mobile

Empower your staff to request stock from mobile when they're running low. Your staff can record incoming deliveries and match them with originally ordered items using a mobile device too. Management can see the real-time stock and inventory levels too.

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Invntry mobile app showing stock check-ins, check-outs, returns and re-order alerts on iPhone

See Invntry in Action: Smart Inventory Management for Healthcare & Care Homes

Everything You Need to Manage School Inventory Efficiently

Predictive Stock & Inventory

Based on historic usage of stock and inventory within the business, you can manage future inventory and stock needs within the business. Preventing out of stock situations and letting your business continue to function seamlessly.

Stock & Supplies Insights

With our inventory and stock control app, you can quickly access information on the stock levels at hand and essential details. Moreover, stock lead times with suppliers and use-by/expiry dates help you not only order in time but also use them efficiently.

Suppliers Deliveries Tracking

Cross-check deliveries against what was ordered in real time. Empower your staff to verify quantities instantly and ensure accuracy. Capture delivery photos, driver and recipient signatures as proof directly within the app.

Integration ready

Our Inventory & Stock Control app integrates seamlessly with your enterprise resource planning and customer relationship management systems, including industry leaders such as SAP, Microsoft Dynamics, IBM Maximo, Oracle, and Salesforce.

Custom Notifications

Stay informed and in control with our Custom Notifications feature. Set personalised alerts tailored to your business needs, ensuring timely action on stock requests and low-stock items.

Digital Stock and Inventory Management

Eliminate paperwork, streamline communication, and manage essential stock and inventory needs in real-time. For advanced features, you can use it with our other applications such as Checkki and Delivity to further improve efficiencies.

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Starting From £37/month

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Frequently asked questions

Hospitals usually hold stock in wards, treatment rooms, theatres, clinics, storage cupboards, and central stores, which makes visibility difficult if each area works separately. The easiest way to control this is through one inventory system where each department records stock movement in real time. Staff can search live stock, request items, and update quantities from mobile while management sees everything in one place.

The best approach is to keep inventory simple enough for daily clinical use. Stock should be organised by item type, location, and usage level so staff can quickly find gloves, dressings, syringes, PPE, and routine consumables without relying on manual logs.

Minimum stock alerts are one of the most effective ways to prevent shortages. When stock drops below a chosen level, the system creates a warning inside the app and can also notify responsible staff so more supplies are ordered before patient care is affected.

Care homes usually need frequent daily stock movement because consumables are used constantly across shifts. A simple mobile stock process helps carers or supervisors record what has been taken, what remains, and what needs replacing without paperwork.

Usage becomes clear when stock is recorded by department or ward. Managers can compare usage between areas and quickly see if one ward is consuming significantly more gloves, wipes, dressings, or PPE than others.

Yes. This matters because fast-moving consumables, reusable equipment, and clinical support items all need different control. Separate categories also make reporting clearer.

When deliveries arrive, staff can scan products, record quantity received, add supplier invoice details, note the delivery contact, and capture a signature. This creates a proper delivery record immediately and helps avoid later disputes.

Over-ordering usually happens when stock is sitting in one area but nobody knows it is there. A live stock view across departments helps buyers check what already exists before placing another order.

A stock check-out process records:

item
quantity
staff member
reason
signature

This creates accountability while keeping the process quick for busy healthcare teams.

Yes. Supplies can be moved from one ward, clinic, or care area to another through a controlled transfer process so both locations remain accurate.

The most useful reports usually include:

stock by department
low stock items
item movement history
supplier deliveries
high-use products
stock issued by staff

These reports help managers plan better and spot waste.

The easiest method is to treat each treatment room or cupboard as its own stock location. This helps avoid situations where stock exists in the building but staff cannot find it quickly.

Supplies usually disappear when items are taken without a clear record. Barcode or QR scanning makes issuing stock quick enough for daily care environments while keeping a proper audit trail.

Each ward should have separate stock visibility so shortages can be identified early and supplies moved if needed.

Low-stock notifications are the simplest way. Once stock reaches minimum level, purchasing or admin teams are alerted before essential supplies run short.

Yes. This matters because many healthcare buildings have poor signal in basements, older wards, or service areas. Offline working allows staff to continue recording stock and sync later.

Incoming stock can be linked directly to purchase orders so teams immediately see if delivered quantities match what was expected.

Waste reduces when teams can see what stock already exists, move unused supplies between departments, and use older stock first.

A central dashboard gives managers one clear view of stock across floors, units, or buildings so they can plan supply properly.

The easiest method is one shared mobile stock process used by care staff, supervisors, and admin teams together so everyone works from the same stock information.

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