Never Lose Another Key
Stay In Control of Your Properties

Key management software is a digital system that tracks property keys using QR codes, RFID tags, or smart Bluetooth tags. Property managers need it to prevent lost keys (saving £150-£300 per incident), maintain GDPR compliance (avoiding fines up to £17.5M), ensure accountability for who has keys at any time, save 60+ hours annually on key administration, and reduce security risks. Traditional manual logbooks fail to provide real-time visibility, while Keyzi gives you complete control over your entire key inventory from any device.

Keyzi works in 4 simple steps: (1) Tag your keys with unique QR codes or RFID tags - takes 5 minutes to set up. (2) Staff scan keys using the mobile app when checking them in/out for viewings or valuations - captures who, when, and why. (3) Track all keys in real-time on the dashboard showing which are checked out, who has them, and when they're due back. (4) Automated SMS/email reminders ensure keys are returned on time. If a key is lost, finders can scan the QR code for return instructions without seeing the property address (GDPR compliant).

Yes, Keyzi is fully GDPR compliant. Traditional key tags that display property addresses violate GDPR by exposing sensitive client information if lost or stolen. Keyzi's QR code system masks all property details - when scanned, finders only see return instructions and a secure code directing them to your office. No addresses, postcodes, or personal data is revealed. All key movement data is encrypted, stored securely on UK-based servers, and can be permanently deleted per GDPR data retention requirements. Detailed audit trails support compliance reviews and data protection impact assessments.

Keyzi pricing starts at £40/month for up to 50 keys, making it accessible for small letting agencies. The Professional plan is £85/month for up to 200 keys, which is most popular with mid-sized estate agents. Enterprise plans with unlimited keys and advanced features are available for larger property management companies with multiple branches. All plans include: unlimited users, mobile apps (iOS & Android), real-time tracking dashboard, automated reminders, GDPR-compliant lost key return, audit trail reporting, and UK-based support. No setup fees. 14-day free trial with no credit card required.

No special hardware is required to start using Keyzi. Staff can scan QR codes using any smartphone camera (works with iPhones and Android phones). We provide weatherproof QR code tags that you print on-demand using our portable Bluetooth printer (£249 one-time cost, optional). For higher volume operations, RFID readers are available (£89 per reader). Optional smart Bluetooth tags for GPS-style location tracking cost £15 per tag with 12-month battery life. Most customers start with just QR codes and smartphones, then add RFID or Bluetooth tags as needed.

Yes, Keyzi supports multi-branch management for property companies with 2-20+ office locations. View and control all branches from one central dashboard. Set different access permissions per branch (e.g., managers see all locations, staff see only their branch). Track inter-branch key transfers when properties are handled by multiple offices. Generate consolidated reports across all locations or view branch-specific metrics. Professional and Enterprise plans include unlimited branches - perfect for regional letting agents, national estate agency chains, or property management companies expanding into new territories.

Initial setup takes approximately 30 minutes. Here's the process: (1) Create your account and add users (5 minutes). (2) Import your property list via CSV or manually add key sets (10 minutes for 50 properties). (3) Print QR code tags and attach them to keys (15 minutes). (4) Download mobile apps and scan first test key (instant). Most agencies are fully operational within 1 hour of starting setup. We provide step-by-step video tutorials, and our UK-based support team can guide you through setup via screen-share if needed. No IT support or technical expertise required.

When someone finds a lost Keyzi-tagged key and scans the QR code with their smartphone, they see a GDPR-compliant return page with: (1) A message explaining the key belongs to a property company. (2) Masked return instructions showing only your office name and phone number - NO property address is revealed. (3) A unique return code the finder can reference when contacting you. (4) Optional reward offer if you've configured one (e.g., £20 finder's reward). You receive an instant notification when a lost key is scanned with the finder's approximate location. This system increases lost key returns by 70% compared to traditional tags while maintaining full GDPR compliance.

Manual logbooks and spreadsheets have critical limitations: (1) No real-time visibility - you can't see who has keys right now without checking the office. (2) Human error - staff forget to log entries or make illegible handwriting. (3) No accountability - no digital signatures or proof of who took keys. (4) Time-consuming - 10-15 minutes daily to maintain logs vs. 2 seconds to scan a QR code. (5) GDPR non-compliant - paper logs can't be encrypted or securely deleted. (6) No lost key return system - traditional tags expose property addresses. Keyzi eliminates all these issues while reducing key losses by 90%, saving 60+ hours annually per branch, and ensuring full regulatory compliance.