Keep Your Facility Secure & Audit‑Ready
Every Key, Tracked
Digital key management for healthcare teams — know who has what key, when, and why.
Stop lost keys, secure restricted access, and protect your residents. Digital check-in/check-out with full audit trails for CQC inspections. No more paper logs, no more missing keys, no more shift handover chaos.
Check Keys In & Out With a Tap — No Paper, No Confusion, No Missing Access
- Staff scan QR codes with their phones — medication cabinet keys, resident room keys, emergency access keys
- No more paper logs that get lost or have missing entries during busy shifts
- Every key tracked automatically — know who has what key right now, not hours later
- Works with any smartphone — no expensive hardware or complicated training needed
- Shift handovers become simple — incoming staff instantly see which keys are checked out and by whom
Care teams report 95% fewer misplaced keys and zero confusion about who has critical access keys during shift changes.
See How It Works
Know Who Had Which Key & When — Perfect for Compliance & Internal Reviews
- Full digital audit trail of every key movement — who accessed medicine rooms, equipment stores, restricted zones
- Digital signatures captured on check-out — staff accountability built in, no disputes about who had keys
- Export compliance reports for CQC inspections in seconds — show exactly who accessed controlled areas and when
- Search historical access records instantly — perfect for safeguarding reviews or internal investigations
- Timestamped records that can't be altered — reliable evidence for audits, unlike paper logs that can be lost or changed
CQC inspectors specifically look for traceable key access records. Care homes using Keyzi pass compliance reviews with clear documentation.
See Audit Trail Examples
Get Notified When Keys Aren't Returned — Reduce Risk & Avoid Late Shift Chaos
- Automatic alerts when keys aren't returned on time — no more chasing staff or discovering missing keys hours later
- Medicine cabinet keys flagged instantly if not returned — critical for controlled substance security and resident safety
- Shift change notifications show which keys are still out — incoming staff know exactly what's missing before they start
- Escalating reminders to staff and supervisors — gentle nudges that become urgent alerts if keys stay missing
- Reduce late shift stress — no more discovering at 10 PM that someone went home with the medicine room key
Care homes report zero overnight incidents of missing critical keys since implementing automated alerts. Peace of mind for night staff.
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Manage Keys From Your Phone or Tablet — Ideal for Busy Care Teams on the Go
- Care staff scan and check keys while moving between wards, units, or resident rooms — no running back to a central location
- Nurses check medicine keys during medication rounds using phones they already carry — fast, simple, no extra devices
- Night staff access the system from anywhere in the facility — check key status without waking managers or searching offices
- Works offline during busy moments — data syncs automatically when signal returns, so nothing is lost
- Supervisors see real-time key status from home — know your facility is secure even when you're off-site
Healthcare teams work constantly on the move. Mobile access means keys get managed properly without disrupting patient care.
See Mobile Features
Label Every Key With QR Tags — Intuitive, Uniform, Easy for Every Staff Member
- Print clear QR labels for each key — "Medicine Store A", "Equipment Room 2", "Emergency Exit Master" — no confusion about which key is which
- New staff understand immediately — uniform labeling means less training and fewer mistakes during busy shifts
- Color-coded tags help visual organization — red for emergency keys, blue for medicine, green for resident rooms
- Weatherproof tags stay readable for years — no faded handwriting or peeling stickers like old manual labels
- Print on-demand when you add new keys — no waiting for someone to manually write labels or order new tags
Clear, consistent labeling eliminates the "which key is this?" problem that wastes time and creates access delays during emergencies.
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Asset Management
Complete asset & equipment management system for properties, buildings and facilities.
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See how McKale Estates benefit from our product
McKale Estate
Ellyse Errington
The key management system is simple and efficient, and the support from the Uptivity team has been fantastic. Anytime we have a technical issue, they sort it out right away. I'd highly recommend Keyzi to anyone looking to streamline their operations.
What Healthcare Teams Get With Keyzi
Fewer Misplaced Keys
Care homes report 95% fewer lost keys with digital tracking. Medicine cabinet keys, emergency access keys, and resident room keys stay accounted for — reducing security risks and locksmith callouts.
Safer Access to Restricted Areas
Know exactly who accessed medicine stores, equipment rooms, and controlled areas. Digital signatures and timestamped records prevent unauthorized access and protect vulnerable residents.
Simpler Shift Handovers
No more confusion during shift changes. Incoming staff instantly see which keys are checked out and by whom. Less stress, fewer mistakes, smoother transitions between day and night teams.
Better Compliance Documentation
CQC inspectors see complete audit trails showing who accessed what, when. Export compliance reports in seconds. Pass inspections with confidence — no scrambling through paper logs or missing records.
Less Admin Overhead
Staff scan keys in 2 seconds vs 2 minutes writing paper logs. Managers see key status instantly without asking everyone. Save 60+ hours annually on key administration — time better spent with residents.
More Time With Patients & Residents
Less time searching for keys, chasing staff, or fixing key problems means more time providing care. Healthcare is about people, not paperwork — Keyzi keeps it that way.
See Keyzi for Care Homes — Book Your Demo
See exactly how Keyzi works in your care home environment. Book a personalized demo with our healthcare team to see key tracking in action, with examples from medicine stores, resident rooms, and shift handovers.
Frequently asked questions
Key management software is a digital system that tracks facility keys using QR codes, RFID tags, or smart Bluetooth tags. Care homes and healthcare facilities need it to prevent lost keys (saving £850+ per incident), maintain GDPR & CQC compliance (avoiding ICO fines up to £17.5M and CQC enforcement), ensure accountability for medication cabinet access and resident room security, save 60+ hours annually on key administration, and reduce security risks for vulnerable residents. Traditional manual logbooks fail CQC inspections and provide no real-time visibility, while Keyzi gives you complete control over your entire key inventory from any device with CQC-ready audit trails.
Keyzi works in 4 simple steps: (1) Tag your keys with unique QR codes or RFID tags - medication cabinets, resident rooms, emergency exits, vehicle keys - takes 5 minutes to set up. (2) Care staff scan keys using the mobile app when checking them in/out for medication rounds, shift changes, or emergency access - captures who, when, and why with digital signatures. (3) Track all keys in real-time on the dashboard showing which are checked out, who has them (critical for medication cabinet security), and when they're due back. (4) Automated SMS/email reminders ensure keys are returned at shift end. If a key is lost, finders can scan the QR code for return instructions without seeing resident addresses or facility details (GDPR compliant, CQC-ready).
Yes, Keyzi is fully GDPR compliant and CQC inspection ready. Traditional key tags that display facility addresses violate GDPR by exposing sensitive resident information if lost or stolen. Keyzi's QR code system masks all resident and facility details - when scanned by the public, finders only see return instructions and a secure code directing them to your reception. No addresses, postcodes, resident names, or personal data is revealed. All key movement data is encrypted, stored securely on UK-based servers meeting NHS Digital standards, and can be permanently deleted per GDPR data retention requirements. For CQC inspections, Keyzi provides complete audit trails showing who accessed medication cabinets when, digital signatures for accountability, and exportable reports for the Safe and Well-Led domains. Care homes using Keyzi have received Outstanding ratings citing key management as a strength.
Keyzi pricing starts at £40/month for up to 50 keys, making it accessible for small care homes (20-40 beds). The Professional plan is £85/month for up to 200 keys, which is most popular with nursing facilities (40-80 beds). Enterprise plans with unlimited keys and advanced features are available for larger care home groups with multiple sites. All plans include: unlimited users, mobile apps (iOS & Android), real-time tracking dashboard, automated reminders, GDPR & CQC-compliant features, medication cabinet key tracking, audit trail reporting, and UK-based support with healthcare expertise. No setup fees. 14-day free trial with no credit card required. CQC inspection ready from day one.
No special hardware is required to start using Keyzi in your care home. Care staff can scan QR codes using any smartphone camera (works with iPhones and Android phones). We provide weatherproof QR code tags that you print on-demand using our portable Bluetooth printer (£249 one-time cost, optional). For higher volume operations or nursing stations, RFID readers are available (£89 per reader). Optional smart Bluetooth tags for GPS-style location tracking cost £15 per tag with 12-month battery life - perfect for medication cabinet keys and master keys. Most care homes start with just QR codes and smartphones, then add RFID or Bluetooth tags for critical keys as needed.
Yes, Keyzi supports multi-site management for care home groups with 2-20+ locations. View and control all sites from one central dashboard. Set different access permissions per facility (e.g., managers see all locations, care staff see only their site). Track inter-facility key transfers when residents move between sites or maintenance staff work across locations. Generate consolidated CQC compliance reports across all facilities or view site-specific metrics. Professional and Enterprise plans include unlimited sites - perfect for regional care home groups, healthcare networks, or operators expanding into new areas.
Initial setup takes approximately 30 minutes. Here's the process: (1) Create your account and add care staff users (5 minutes). (2) Import your facility key list via CSV or manually add key sets - medication cabinets, resident rooms, emergency keys (10 minutes for 50 keys). (3) Print QR code tags and attach them to keys (15 minutes). (4) Download mobile apps and scan first test key (instant). Most care homes are fully operational and CQC inspection ready within 1 hour of starting setup. We provide step-by-step video tutorials specifically for healthcare facilities, and our UK-based support team with care home expertise can guide you through setup via screen-share if needed. No IT support or technical expertise required.
When someone finds a lost Keyzi-tagged key and scans the QR code with their smartphone, they see a GDPR-compliant return page with: (1) A message explaining the key belongs to a healthcare facility. (2) Masked return instructions showing only your facility name and phone number - NO resident addresses or room numbers are revealed. (3) A unique return code the finder can reference when contacting you. (4) Optional reward offer if you've configured one (e.g., £20 finder's reward). You receive an instant notification when a lost key is scanned with the finder's approximate location. This system increases lost key returns by 70% compared to traditional tags that expose sensitive resident information while maintaining full GDPR compliance and protecting vulnerable residents' privacy.
Manual logbooks and spreadsheets have critical limitations for care homes: (1) No real-time visibility - you can't see who has medication cabinet keys right now without checking paper logs. (2) Human error - care staff forget to log entries or make illegible handwriting especially during busy shifts. (3) No accountability - no digital signatures or proof of who accessed controlled substances. (4) Time-consuming - 10-15 minutes daily to maintain logs vs. 2 seconds to scan a QR code. (5) GDPR non-compliant - paper logs can't be encrypted or securely deleted, violating resident privacy. (6) CQC failures - paper logs don't meet modern inspection standards for accountability. (7) No lost key return system - traditional tags expose resident addresses and facility details. Keyzi eliminates all these issues while reducing key losses by 95%, saving 60+ hours annually per facility, and ensuring full CQC & GDPR compliance for peace of mind during inspections.