Healthcare Staff Scheduling Software
for Care Homes & Home Care Agencies
Turn any tablet into a biometric attendance clocking system—no expensive hardware needed
Facial recognition attendance • GPS location tracking for caregivers • Automated staff scheduling • CQC and EVV compliant
Complete Healthcare Attendance Management & Staff Scheduling Features
Biometric Clocking Without the Cost
- Facial recognition that works with PPE and masks—advanced AI ensures accurate identification
- One-touch fingerprint scanning for traditional biometric verification
- Hands-free voice commands for busy care environments
- Eliminate buddy punching completely—save 5-10% of payroll annually
- Device broken? Switch to another tablet in minutes—no specialist engineers needed
Save £2,000-£5,000 on hardware costs. Use any Android tablet you already own. We supply optional wall mounts (£49) with cable management and lock mechanism.
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GPS Location-Based Attendance for Home Care
- Staff clock in only when at the correct client location—customizable geofence from 1-500 meters
- Real-time visibility of all field staff on interactive map showing who's on shift and traveling
- EVV compliance—automatically capture date, time, location for local authority billing
- Reduce travel costs by 15-25% through route optimization and better client-staff matching Learn more
Offline capability included. GPS data captured even without mobile signal, syncing automatically when connectivity returns.
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Intelligent Shift Rostering & Auto-Scheduling
- Auto-allocation based on staff availability, qualifications (NVQ levels, medication competency), and working time regulations
- Save 8-12 hours weekly on rota creation—deploy recurring patterns with one click
- Smart conflict detection warns of double-bookings, insufficient breaks, and overtime risks
- Reduce overtime costs by 30-40% with proactive scheduling and automated alerts
Staff self-service included. Care workers view rotas on mobile app, request shift swaps, and apply for holidays—reducing your administrative burden.
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Real-Time Smart Alerts & Notifications
- Missed clock-in alerts within 15 minutes—contact replacement staff before care is impacted
- Unauthorized overtime warnings when staff approach thresholds for proactive adjustments
- Qualification expiry reminders 30, 14, and 7 days before certifications expire
- Understaffing alerts when clocked-in staff fall below required ratios for safe care
- Location mismatch warnings for home care—alert when staff clock in from incorrect location Learn more
Configurable delivery methods. Mobile push, SMS, email, or in-app with escalation paths to senior managers.
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Work Orders, Checklists & Task Management
- Digital work orders for maintenance, equipment repairs, and facility tasks—all timestamped
- Care task checklists for medication rounds, safety checks, and compliance with digital signatures
- Photo documentation captured directly in app—all images timestamped and geotagged
- CQC compliance checklists automated—fire safety, infection control, medication audits Learn more
Single system for attendance AND operations. No more juggling multiple platforms—everything in one place.
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Other Features
Multisite Attendance
Track attendance across multiple care homes from one centralized system. Compare performance metrics, manage shared staff pools, and maintain enterprise visibility with site-specific configurations.
Digital Reports
Access detailed CQC inspection-ready reports. Customise reports for staffing levels, overtime analysis, compliance tracking. Export in PDF or Excel formats with one-click generation.
Smart Time Alerts
Receive instant notifications for missed clock-ins, early departures, or no-shows. Customise alert settings to match your requirements and hold employees accountable with automated escalation.
Integration with Payroll
Seamlessly export timesheets to Sage, Xero, QuickBooks, or custom CSV. Automatic calculation of overtime, shift differentials, and unsociable hours supplements. Save 4-8 hours per pay period.
Work Orders, Assets & Checklists
Integrate with asset management for equipment maintenance tracking. Deploy standardized checklists for care procedures. Monitor completion status in real-time across all facilities.
Data Safety and Security
Industry-standard data security with encrypted communication. Secure cloud infrastructure for GDPR compliance. ISO 27001 certified. UK-based data centers. Full audit trails for all access.
Who can benefit from attendance management
Perfect for every care setting
Nursing & Residential Care Homes
Complex shift patterns with multiple staff skill levels. Auto-scheduling matched to qualifications. CQC-ready compliance reports. Results: 30-40% overtime reduction, improved inspection ratings.
Domiciliary & Home Care Agencies
GPS-based mobile attendance for field staff. Location verification for every visit. Automated EVV reports for local authority billing. Results: Prove 100% of visits, reduce travel costs 15-25%.
Supported Living Services
Lone worker location tracking. Flexible shift types (waking night, sleep-in). Custom pay rules engine. Client-caregiver continuity matching. Results: Improved safety, accurate complex payroll.
Multi-Site Care Groups
Enterprise dashboard with site drill-down. Cross-site reporting and benchmarking. Shared staff pool management. Centralized control with local autonomy. Results: Enterprise visibility, optimized resources.
Hospice & Palliative Care
24/7 compassionate care staffing. Track nursing staff, healthcare assistants, volunteers. On-call medical staff scheduling. Specialist palliative care training tracked. Fair rota distribution for staff wellbeing.
Mental Health Care Facilities
Track Mental Health Act compliance. Monitor staff ratios for therapeutic activities. Crisis management with on-call scheduling. De-escalation trained staff allocation. Incident reporting integrated.
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See how Uptivity can transform your care home attendance management. Schedule a personalized demo with our team.